Organisation

Work/Task Breakdown

The tasks that have been identified for this project are as follows:

Planning

• Project initiation
• Preparation of brief
• Project planning
• Sign-off of brief

Systems Analysis

• Review current environment & documentation
• Contact vendors re software versions & compatabilities
• Consult with ITI Architecture
• Determine best solution for Sport & Exercise
• Order replacement servers
• Update technical documentation
• Sign-off systems analysis

Build

• Build new servers once received from ITI Architecture
• Establish OS and databases are installed according to recommendations from vendors
• Give vendors access to new servers
• Install new versions of application software [vendors]
• Basic testing of new infrastructure
• Sign-off build stage

Acceptance/Testing

• Load test data onto new infrastructure
• Work through test scenarios [from CSE staff]
• Test interfaces with EUCLID and WPM
• Make any necessary adjustments to resolve issues reported during testing
• Sign off testing phase
• Finalise plans for deployment

Deployment

• Prepare deployment checklist/change management 
• Ensure interfaces are working as expected
• Migrate data to new infrastructure [Vendors]
• Deploy any necessary firewall/addressing changes
• Switch service to new infrastructure & decommission old servers
• Monitor deployment & sign-off when all is satisfactory

Closure

• Prepare completion report
• Submit for approval
• Close project

Resources Skills and Cost

The above set of tasks has been estimated as requiring 23 days effort. The main work in IS apps will be done by Development Technology. Some additional work will also be done by Applications Management (CSG) staff, who support the Sport & Exercise applications and Technology Management because of the infrastructure work involved. This will also include a contribution from ITI Architecture who have been involved in discussions covering the replacement servers. The different vendors will also have to be included in testing and deployment work on the project, as well as providing technical documentation and advice on their various products.

This is a funded project, and Sport & Exercise will be billed in the standard way - quarterly, for any work done in the quarter just finished.I.e. In October, January and April.