Team Meeting Recap 06/08/2020

Meeting Agenda:

  • Project Status Update
  • Follow-up / Next Steps
  • Procurement Options
  • Plan for the next two weeks
  • Risk Review
  • Upcoming Annual Leave
  • AOB

 

Attendees:

Robert Hamilton - Project Manager

Alex Ross - Business Analyst

Karen Stirling - Programme Manager

Kirsty Lingstadt - Project Sponsor

Carla Arton -  Business Lead

John Porter - Procurement Manager

 

Apologies:

Scott Renton - Senior Supplier

 

The following Decisions were made during the meeting:

  1. The project will use the unrestricted open tender procedure for the procurement (The project plan will be based around this)
  2. The Bi-Weekly Team Meetings are the correct format for the team meetings.

 

Next Steps:

  1. Alex & Carla to spend a bit of time reviewing suppliers on the G-Cloud with support from John to identify if that is a potential procurement route.
  2. Risk Identification/Review meeting on 11/08/2020
  3. Robert to Add the additional stakeholders noted during the meeting: (Barry Croucher, Bill Lee, Karen Howie, Paul Gorman, Strathos Filalithis)
  4. Robert to present Project Brief initial run-through with Alex & Carla on 11/08/2020
  5. Robert to continue drafting the Project Brief with accompanying documentation
  6. Alex & Carla to continue gathering and reviewing business requirements.

 

Next meeting: 20/08/2020

Project Info

Project
Procurement of DAMS (Digital Asset Management System)
Code
DLIB005
Programme
Digital Transformation - Digital Library
Management Office
ISG PMO
Project Manager
Alex Ross
Project Sponsor
Kirsty Lingstadt
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
06-Apr-2020
Planning Date
14-Oct-2020
Delivery Date
30-Apr-2021
Close Date
07-May-2021
Programme Priority
3
Overall Priority
Higher
Category
Discretionary

Documentation