Report for February 2021

Report Date
February 2021

Achievements in Last Period​

  • Supplier preference narrowed down to top two​

  • Request sent and responses received for the two preferred suppliers to provide revised and updated quotes ​

Issues​

  • While the project team has narrowed the selection down to two preferred suppliers, additional analysis is ongoing in order to review the reworked proposals and clarifications before a final decision can be reached

Next Steps​

  • Make a final selection of preferred supplier, notify suppliers of decision, and negotiate contract and implementation plan.​

Milestones

Supplier Selected 04-Mar-2021
Implementation Plan Agreed 12-Mar-2021
Contract Awarded 12-Mar-2021
Closure 26-Mar-2021

 

The current status of this project is AMBER.

Project Status
RAG Status
Time
AMBER
Cost
GREEN
Scope
GREEN
Overall
AMBER
RAG Commentary
Project status is AMBER due to supplier evaluation remaining ongoing
Change Status
Time
Moderate
Cost
No Change
Scope
No Change
Overall
Moderate
Has formal escalation taken place?
Yes
Escalated to
Project Sponsor
Change Commentary
An extension to the delivery and closure milestone dates was approved by WIS on 19/02/2021 to account for the extended evaluation phase (see Issues, Changes, Assumptions, Decisions log).
Activity
Approved budget
60.0 days
Activity this month
8.2 days
Activity this year
49.5 days
Activity to date
55.0 days
Estimate to complete current year
5.0 days
Estimate to complete future years
0.0 days

Project Info

Project
Procurement of DAMS (Digital Asset Management System)
Code
DLIB005
Programme
Digital Transformation - Digital Library
Management Office
ISG PMO
Project Manager
Alex Ross
Project Sponsor
Kirsty Lingstadt
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
06-Apr-2020
Planning Date
14-Oct-2020
Delivery Date
30-Apr-2021
Close Date
07-May-2021
Programme Priority
3
Overall Priority
Higher
Category
Discretionary

Documentation