Organisation

Tasks

Who

P

When

O1 D1

• Requirements gathering on developing EdGEL as a service, to be available at a University level
• Includes initial recommendations for service level change control and future development processes – feeds into DTI008

Karl Smith

M

Feb – 31 May

O1 D1

• Workshops and stakeholder engagement focusing on how the EdGEL service should be run

Karl Smith

ISG Dev Services

M

Feb – 31 May

O1 D1

• Workshops to communicate how to use EdGEL, focusing on three types of workshops/tutorials (Design & brand based; technical introduction; drop-in to get help with own applications).

Karl Smith

ISG Dev Services

M

Feb – 31 May

O1 D1

• Creation of an EdGEL usage process
• Insights report will be notes in an appendix

Karl Smith

M

Feb – 31 May

O1 D2

• Review the current EdGEL website documenting proposals for improvement to make it a university wide service

Karl Smith

M

27 Feb – 28 Apr

O1 D3

• Update the EdGEL Website based on the review (O1 D2)

UWP-Billy Wardrop

S

19-30 Jun

O1 D4

• Pull out of existing documentation what is required for an EdGEL Interaction Style Guide and create the first draft

Karl Smith

M

6 Mar – 31 May

• Style Guide will include non-technical Guidance materials (i.e. how we implement principles - UX, IA, Branding guidance etc.)

Karl Smith

Magdalena Tsiobanelis

6 Mar – 31 May

• Prepare usable engagement materials  - these are the technical materials and should include documentation of the training formats developed to support re-use of these as an ongoing communication tool to support users of EdGEL (and ideally supported by short tutorial videos to support users who may need this information when there is no training session available)

• Harmonise results with DTI008

Task

Who

P

When

O2 D1

• Create an engagement plan

Stratos Filalithis

Karl Smith

M

Feb

O2 D1

• Engagement: Investigate the benefits and opportunities of EdGEL to university communities                   

Karl Smith

M

ongoing

O2 D1

• Engagement: Communicate benefits and opportunities to specific university communities through meetings and workshops               

Karl Smith

M

ongoing

O2 D1

• EdGEL hackathon plan

       (is complete just needs converted into a document)

Karl Smith

M

27 Feb – 31 Mar

O2 D2

• Create an adoption strategy backlog document

Karl Smith

M

6 Mar- 31 May

Task

Who

P

When

O3 D1

• Draw up and prioritise initial recommendations for a service management model including plans, processes and estimates of ongoing BAU costs to feed into DTI008

Karl Smith

Magdalena Tsiobanelis

M

Mar-30 Jun

• Gap Analysis - understanding the gaps in what is supported by EdGEL

  (specifically noting the different contexts of use for EdGEL, including an analysis of how far the current version of EdGEL supports related use cases, and what would be needed to fill those gaps)

  This will change Dev estimate to 5-7-8 to reflect a bit of consultation work on the use cases

Karl Smith

Task

Effort

• Programme Management

2d

• Project Management

25d

• Senior Supplier

2d

• Planning

2d

• Closing

2d

• Meetings

2d

• Unplanned

2d

• Resourcing –Resource managers

1d

• Total ISG Dev Services

9d

Workshops and consultation

Gap analysis (not prev included)

Total

47d

95% Confidence calculation

Total Digital Design Consultancy

60d

From  Student Experience funding

Total UX Consultancy

20d

From Digital Transformation funding

Total IS Project Services

47d

From Digital Transformation funding

Total UWP

10d

Includes Billy Wardrop’s time which isn’t from DTI funding– is purely from UWP

Neil and Stratos time also is from UWP- and calculated separately