Project will define the Document Management Service for use across the University of Edinburgh (out with Core Systems). Project activities will

include:

- Identifying and meeting with key stakeholders across the University to identify and capture the common and unique business requirements for document management

- Identifying current storage of documents across the University to understand migration requirement

- Understanding the needs of users managing documentation in relation to collaborative and non-collaborative work

- Identifying opportunities to leverage O365

- Input into governance work being carried out for the business as usual SharePoint service

- Identifying compliance and security requirements

- Identifying re-usable process driven workflows around document collaboration

- Research and meet with other Universities to leverage best practice for DMS

- Identifying requirement for third party products that are essential e.g.

scanning function

- Identifying procurement requirements for third party tools

- Defining and agreeing the scope of the Document Management service with key stakeholders

Current project status

Report Date RAG Budget Effort Completed Effort to complete
September 2018 BLUE 275.0 days 279.9 days 0.0

Project Info

Project
Define Document Management Service
Code
DTI030
Programme
Digital Transformation - Document Management (DTIP07)
Management Office
ISG PMO
Project Manager
Andrew Stewart
Project Sponsor
Catherine Hetherington
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
27-Nov-2017
Planning Date
30-Mar-2018
Delivery Date
07-Sep-2018
Close Date
28-Sep-2018
Overall Priority
Normal
Category
Discretionary

Documentation

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