Impact

Priority and Funding

This project has a priority level of normal. 

Funding has been agreed by Portfolio board.

Impact and Dependencies

There is a follow-on project of work that will require the requirements, the service definition, the plans and the communication plan developed in this project.

Provision of a showcase of services that can be created for a specific DMS requirement will run in parallel and feed in requirements and information that will be of use in providing the deliverables for this project. Delivery of this project is not fully dependent on this input.

Project Risks

DMS definition of requirements may not cover stakeholder needs

GREEN

DMS stakeholder requirements found to be beyond planned technology.

GREEN

 

 

DMS resource shortage

GREEN

 

 

Competing priorities may deflect resources from DMS

AMBER

 

 

Stakeholders providing requirements need to be clear what the service boundaries are 

GREEN

 

 

Some groups in existence already may drive requirements based around their current processes

AMBER

 

 

Initial requirements around legislative, policy and governance may be significant percentage of initial service offering reducing attractiveness of solution

AMBER

 

 

Diverse requirements may delay solution design

GREEN

 

 

Low take up of solution due to lack of perceived benefit

GREEN

 

 

Data owners may feel that this is an opportunity to off-load responsibility and effort

GREEN

 

 

Security and robustness may be affected by "one size fits all" approach

GREEN

 

 

Offering may get diluted very quickly

GREEN

 

 

Level of definition provided by common process requirements may lead to data owner disenfranchisement

GREEN

 

 

Some groups or research may have to be separate from the overall solution

GREEN

 

 

System parameters must be capable of coping with any agreed requirements and expectations should be managed

AMBER

 

         

 

Project Info

Project
Define Document Management Service
Code
DTI030
Programme
Digital Transformation - Document Management (DTIP07)
Management Office
ISG PMO
Project Manager
Andrew Stewart
Project Sponsor
Catherine Hetherington
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
27-Nov-2017
Planning Date
30-Mar-2018
Delivery Date
07-Sep-2018
Close Date
28-Sep-2018
Overall Priority
Normal
Category
Discretionary