Organisation

Work/Task Breakdown

Project Phase/Task Name

Planning

  • Produce Project Brief
  • Produce estimates
  • Produce plan (including high level communications plan)
  • Planning Review

Implementation

  • Communications and requirements gathering
  • Produce Best Practice Document based on review of DMS in other organisations
  • Develop options documentation based on workshops and engagement with stakeholders
  • Report findings and produce initial definition options for DMS based on requirements 

Design

  • Breakdown preferred technical solutions and refine the service definition
  • Define service offering and agree with stakeholders.

Delivery

  •    Delivery Review of Service Definition and associated documentation

Closure

  •    Produce Closure Report
  •    Closure Sign-Off
  •    Closure

Resources Skills and Cost

The agreed development of the listed project deliverables will require resources from Service Management team .

 

Task  Estimate 
To define and deploy communications  10 days
To develop requirements gathering methods  10 days
Gather requirements  60 days
Review, collate, rank and compile requirements   30 days
Best practice review  25 days
Define requirements and design for development project  45 days
Project planning & management/QA  65 days
Consultancy  30 days
   275

The above estimates are based on resource estimates.

Apart from the project manager, all staff for this project will be from Service Management. 

 

Project Governance

The project sponsor is Jen Milne, and the project/programme manager is Don MacIver. 

This project will follow the standard project governance in Project Services.

Any changes to major milestones (Initiation, Planning, Delivery, Closure) will be approved by the Project Sponsor, Project Team and WIS.

Major milestones achievements and changes will be submitted to WIS for approval/noting as necessary.

Project Stakeholders

Name

Business Area

Role

Abdul Mejothi

Colleges and Schools

Project Team Participant

Alex Carter

Service Management

Service Owner (Member of Programme Board)

Alison Armstrong

Information Services Applications

Portfolio Manager (Member of Programme Board)

Catherine Hetherington/Dawn Dodds

Collaboration Services Team

Programme Owner/Sponsor (Member of Programme Board)

Claire Bradford

Service Management- SharePoint Solutions

Business Lead (Member of Programme Board)

Don MacIver

ISA Project Services

DT - Project/Programme Manager

Fraser Muir

CIO Information, Technology and Web - CAHSS

Senior User (Member of Programme Board)

Gavin McLachlan

IS CIO

CIO

Jen Milne

Applications Development and Operations

Senior Stakeholder (Member of Programme Board)

Jerrard Doran

Student Systems Representative

Project Team Participant

Joe West

SEP/DT Communications

Project Team Participant

Mark Ritchie

Applications Division -DD

Senior Supplier (Member of Programme Board)

Maurice Komolafe

SharePoint Solutions

Consultant

Neil Bruce

Operational Services

Project Team Participant

Patrick Kilduff

EUSA

Student User Representative

Stephen Smith

O365 Service Manager

Project governance

UoE DoPS for Schools and  Business managers

for Support Orgs   

UoE

Leading the schools that will be the target for gathering requirements from.

Will Chicken

Business School - School Operations Manager

Deputy - Senior User (Member of Programme Board)

Alistair Fenemore CISO Project Team Participant
James Jarvis Colleges and Schools  Representing Colleges and Schools (Member of Programme Board)
Neil Allison UX Project Team Participant
TBC RM Project Team Participant
Robert Beaton SM SharePoint Development Project Team Participant
Ruth Churchman
SM SharePoint Development
Project Team Participant

 

Project Estimations (HighLevel)

SharePoint Contractor

30 days 

Nov 17 – Mar 18

Project Manager

60 days

Nov 17 – Jun 18

Business Lead

60 days

Nov 17 – Jun 18

SharePoint Analyst

60 days

Mar 18 – Jun 18

SharePoint Technologist

60 days

Mar 18 – Jun 18

Link to mpp export

Link to 3pt estimate spreadsheet

 

 

Project Info

Project
Define Document Management Service
Code
DTI030
Programme
Digital Transformation - Document Management (DTIP07)
Management Office
ISG PMO
Project Manager
Andrew Stewart
Project Sponsor
Catherine Hetherington
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
27-Nov-2017
Planning Date
30-Mar-2018
Delivery Date
07-Sep-2018
Close Date
28-Sep-2018
Overall Priority
Normal
Category
Discretionary