Overview
Background
Background
This project is part of the BI Tools Programme within the Digital Transformation Portfolio.
One of the objectives of the BI Tools programme is to improve access to BI Tools. There are a number of tools currently used in the University. One of which, BI Suite, has been implemented centrally within an enterprise capable technical environment. It is supported through the Business Reporting and Analysis Service.
Two others Power BI and Qlikview have been implemented in a much more ad hoc way and have no formal support. In the case of Qlikview the University has a mixture of individual desktop licences and small business server and user licences. It is not clear how many of these are the latest version or supported. There is no formal support for users within the University.
This approach is a highly inefficient use of the investment in licences and means that the ability to distribute content is highly restricted. It would also be very difficult to incorporate into an effective support service or to apply effective information governance to reports
The aim of this project is to procure an appropriate mix of concurrent and specific user licences. This will allow users to be allocated concurrent user licences where appropriate and to redistribute named user licences to those for whom they are most appropriate.
This is a small project to procure new licenses and to consolidate existing licences into a common framework.
The implementation of the licences, the external support and the enhancement of the Business Reporting and Analysis Service will be managed through subsequent projects as described below.
Scope
Phase 1: Requirements Gathering
In Phase 1 the project will:
- Establish and document the current position regarding the use of, and support for, Qlikview
- Establish the procurement requirements for bringing the use of Qlikview into a robust, enterprise environment
Phase 2: Procurement
In Phase 2 the project will:
- Agree the procurement approach. Discussion between the project manager and the Procurement Team has identified that Direct Award of the contract using a framework agreement is the most appropriate route to market. If this proves not to be the case once we make a formal approach to the vendor the project will need to be reviewed and re-planned
- Review the vendors offer
- Negotiate appropriate pricing
- Agree contract
- Procure the licences and support
Out of Scope
The project will not carry out comparisons of different tools to establish best fit. The purpose of the programme is to provide support to the existing tools rather than to identify alternatives
Objectives and Deliverables
Phase 1 |
Priority (Moscow) |
|
O1 Establish the licence and support requirements for Qlikview |
|
|
D1. Statement of Licence requirements |
M |
|
D2. Statement of End user technical support requirements |
M |
|
D3. Statement of implementation support requirements |
M |
|
D4. Statement of production support requirements |
M |
|
D5. Approved funding model |
M |
|
D6. Approved Procurement approach | M | |
D7. Approved statement of requirements | M | |
Phase 2 |
||
O2 Procure the licences and support defined in the requirements |
||
D1 Contract for licences and support | M |
Benefits
- More efficient use of the investment in Qlikview through better use of licences
- More central oversight of the levels of use and management of licences
- Ensuring the use of constant versions of the tools
- Enables the provision of central support
- Supports the use of the tool with the EDW
Success criteria
Phase 1
Requirements are agreed and signed off
Phase 2
Licences are procured within budget and in timescales that allow implementation of the tool and support services
Project Milestones
Target Date | Previous Date | Title | Stage | Complete | |
---|---|---|---|---|---|
26-Jan-2018 | 12-Jan-2018 | Exit Planning | Plan | No | |
09-Feb-2018 | No date available | Issue Requirements to the Vendor | Procure | No | |
09-Mar-2018 | No date available | Issue Purchase Order | Procure | No | |
16-Mar-2018 | 30-May-2018 | Project Completion | Deliver | No | |
30-Mar-2018 | 14-Jun-2018 | Project Closure | Close | No |