Report for July 2018

Report Date
July 2018

Summary

Progress has been made across a numer of areas in July, however there is still uncertainty regarding a number of the items on the critical path. 

Project is RED due to the testing (integrate) milestone moving out by more than one month due to dependencies on the CISX05 Brocade project and resourcing conflicts for both the development/support (desktop) and testing (UAT) teams.

The external consultant (Softcat) was on site w/c 23rd July to complete the outstanding build tasks and finalise a number of pending documentation tasks.

A technical Testing plan had been agreed with Enterprise team to start in July and complete by mid-August, however the changing timescales of the CIX05 (Brocade project) and dependency on the output from this project has put the technical testing on hold.

User testing is underway from CAHSS representatives, however there is no confirmed commitment from CSE, CMVM or ODL at this stage. Commitment on dates from these areas is key for August to get the schedule back on track. 

  

Achievements in Last Period

  • Build tasks complete - hardware resilience and Netscaler branding applied
  • Test support docmentation finalised - UAT strategy, Citrix user guide and TestRail documentation issued
  • Testing effort underway within CAHSS
  • The low-level design (LLD) and technical architecture document (TAD) issued for review/approval - comments received back, Softcat working on updates
  • Technical and user documentation issued, including UAT test strategy to assist the UAT effort
  • Engagement with training, helpdesk, production support and accessibility teams on-going
    • EqIA has been approved and issued
    • PIA has been drafted, with service owner for comment
    • OLA has been drafted, with stakeholder groups for comment
    • Internal (helpline) training - users identified that the training will be delivered to - plan of when this will happen to be agreed with service owner
    • Internal (technical) training - the desktop team require 2-3 days bespoke training to be delivered prior to service go-live - plan of when this will happen to be agreed with service owner
    • External (user) training - scope of training materials to be created agreed with Softcat and Global Knowledge - awaiting feedback from GK on timescales
    • Website for service has been created on EdWeb (unpublished) - pending content creation

 

Issues and Risks 

  • Progress delayed on technical testing due to dependency on CISX05 Brocade project
  • Progress delayed on UAT due to dependency on resources being available from the user groups
  • Progress delayed on preparing for service go-live due to resource clash with WIN10 programme

 

Next Steps

  • Continue with CAHSS test prep and execution in August
  • Agree timetable for CSE, CMVM and ODL test phases
  • Finalisation of PIA and OLA documentation in Augut - subject to service owner availability
  • Start populating content to EdWeb for service launch - subject to service owner availability 
  • Approval of communications plan - note to go to stakeholders in advance of project board at end of August
  • Start technical testing tasks in August, assuming brocade network design and implementation is confirmed
  • Agree timetable for all training activities

 

Future Milestones

Date Milestone Stage
04-Sep-18
UAT and Technical Testing Sign-off
Accept
14-Sep-18
Security Sign-off
Accept
12-Oct-18
Service Start (soft launch)
Deliver
09-Nov-18
Deployment of Apps to User Devices -Full Service Live (payment 4/5)
Deliver
09-Nov-18
Sign-off Full Service Deployment
Deliver
30-Nov-18
Closure of Project (payment 5/5)
Close
Project Status
RAG Status
Time
RED
Cost
AMBER
Scope
GREEN
Overall
RED
RAG Commentary
Issue - Unable to Perform Technical Testing in July due to CISX05 dependency Issue - Limited UAT Progress across 2 out of 3 colleges Issue - Unable to prepare for service launch due to resource conflict with Windows 10 Programme
Change Status
Activity
Approved budget
122.0 days
Activity this month
8.0 days
Activity this year
122.0 days
Activity to date
122.0 days
Estimate to complete current year
0.0 days
Estimate to complete future years
80.0 days

Project Info

Project
Apps Ed
Code
DTP001
Programme
ITI - Desktop Services (DST)
Management Office
ISG PMO
Project Manager
Gail Devaney
Project Sponsor
Anthony Weir
Current Stage
Close
Status
Closed
Project Classification
Transform
Start Date
29-Oct-2015
Planning Date
29-Apr-2016
Delivery Date
03-Feb-2020
Close Date
04-Nov-2020
Overall Priority
Normal
Category
Compliance