Report for September 2018

Report Date
September 2018

Summary

Limited progress has been made in September (see achievements section below).

Project to remain at RED until confirmation can be achieved on when:-

  • technical testing can commence/complete (dependency on brocade network project CISX05)
  • UAT activities are due to complete by (dependency on engagement from colleges and service wrapper being established during UAT phase).
  • availability of DST members being available for training and taking on the service in the live environment

Project to remain at RED status until the three issues above can be progressed.

 

Achievements in Last Period

  • Draft training videos generated by Global Knowledge 
  • Updated  low-level design (LLD) and technical architecture document (TAD) review in progress by ENT team - expected to complete by end of October
  • Engagement with training, help desk, production support and accessibility teams on-going
  • Helpline staff have noted they would be willing to take on the support of the service as part of on-going UAT efforts, as long as training has been delivered, associated documentation finalised and OLA agreed
  • EqIA has been approved and issued
  • Service has been reviewed by ISG Disability Information Officer and report produced with recommendations
  • PIA has been drafted, with service owner for comment
  • OLA has been drafted, with service owner and stakeholder groups for comment
  • EdWeb training pages have been drafted, with service owner for comment

 

Issues and Risks 

  • No delivery date confirmed for 10GB Brocade network project CISX05 ; technical testing on hold until this is resolved
  • Progress delayed on UAT due to dependency on resources being available from the colleges/user groups
  • Progress delayed on preparing for service go-live due to resource clash with WIN10 programme

 

Next Steps (October)

  • Obtain confirmation from CISX05 project on availability of 10G network for technical testing (date)
  • Agree dates for Softcat to come on site to deliver training to helpline and desktop teams (dependency on getting dates from desktop team)
  • CMVM to provide update on CMVM test efforts
  • Agree timetable for CSE testing with college IT liaison
  • Finalisation of PIA and OLA documentation - subject to service owner availability
  • Finalise content to EdWeb for service launch - subject to service owner availability
  • Finalise video content from Global Knowledge - subject to service owner availability

 

Future Steps (November+)

  • Approval of communications plan - reminder given at project board in August - to be a specific agenda item for next board meeting

 

Future Milestones

See milestones log for up to date information of project milestones

 

Project Status
RAG Status
Time
RED
Cost
GREEN
Scope
AMBER
Overall
RED
RAG Commentary
Project remains RED due to impact of high-priority issues that remain open from previous month(s):- CISX05 Brocade dependency, limited UAT progress and lack of technical resource to support UAT/preparation for go-live tasks.
Change Status
Time
Significant
Cost
No Change
Scope
No Change
Overall
Significant
Has formal escalation taken place?
Yes
Escalated to
Tony Weir, Project Sponsor/ITI Director
Change Commentary
Due to confirmation that the 10G network is not going to be available for use by services (e.g. this project) until January 2019 at the earliest has resulted in not being able to meet a start of Semester 2 launch . Once the exact date of availability is confirmed by CISX05, a re-vised launch date will be confirmed, however expectation is it will now be the beginning of term 3 (mid-April 2019) as the earliest.
Activity
Approved budget
122.0 days
Activity this month
7.0 days
Activity this year
17.0 days
Activity to date
139.0 days
Estimate to complete current year
100.0 days
Estimate to complete future years
0.0 days

Project Info

Project
Apps Ed
Code
DTP001
Programme
ITI - Desktop Services (DST)
Management Office
ISG PMO
Project Manager
Gail Devaney
Project Sponsor
Anthony Weir
Current Stage
Close
Status
Closed
Project Classification
Transform
Start Date
29-Oct-2015
Planning Date
29-Apr-2016
Delivery Date
03-Feb-2020
Close Date
04-Nov-2020
Overall Priority
Normal
Category
Compliance