Impact

Priority and Funding

 

 

Impact and Dependencies

Another ITI Project for 2016/2017 -  EASE Website Refactor is dependant on the success of this project

Previous Lessons Learned

Does the ITI Lessons Learned (ITI Sharepoint) indicate any issues or risks from previous projects?

  

 

 Service Excellence - Information and Security

 

some of the data held in the database will be sensitive. It is important that this data is held securley with appropriate access control. A milestone of the project will be to review the security model of the proposed database service.

Service Excellence - Process Improvement, efficiency, quality and best practise (Social Responsibility and and Sustainability)

N/A

 

Digital Transformation

Indicate how the projects is contributing to Digital Transformation.

WIll  it use available resources or funding soecific to the initiative? e.g. using the services of the ISG Usability Team, applying for Digital Transformation funding.

 

 

IS Change Programme - How will the execution of this project promote the Themes

Indicate if theproject itself (during plan, execution, implementation) contribute to the themes with the IS Change Programme.

IS Change Programme ThemeHow the project process will contribute to change
Project Management 
Working Together

Will the project team talk to other colleagues across IS? Can they bring previous experience and fresh thinking to the project?

Add working together to your Communcation Plan - go beyond the stakeholders. How will you raise awareness of the project with your colleagues across the divisions? Might you work closer - co-locate, for example?

Could the proceses involved in the project itself be improved - what is difficult to do? Is the Admin cumbersome, time-consuming? Add to the Closure Report.

Look to guidance from the IS Change Management team on how to approach this.

 

 

Standards and Technical Leadership 
Staff Learning and Developmentare we developing skills
Service Based Culture

Are we helping the service to shift-left?

For services impacted by the change we are delivering : check the Service Catalogue (due for 2016/17) for Service Owner and Service Operations Manager. Confirm with them who should be stakeholders on the project. Also check with head of IS Helpline. Confirm at what stages if the project SO/SOM want represenation and sign-off - especially around Design and UAT and Delivery.  Do we need a Handover? Add Stakeholders to these Milestones.

Is there a CMDB to update to reflect changes?

 

Equality and Diversity

Planning Discuss the Project Board, project team and key stakeholders with your Sponsor - do the groupings reflect/promote diversity.

Be aware of particular periods or dates that may conflict with religious or social or domestic  obligations.

Design Are we designing a User Interface?  Please explicitly ensure that the Design of the UI has been checked for promotion of Equality and Diversity. Add to the Milestone or Create a separate Milestone for Design and QA. e.g.  use 'Mx' in the Honorifics section. Are we naming Hardware? Consider a naming convention to highlight or promote Equality and Diversity. Are we designing with best practise in Usability and Accessibility?

 

Quality Assurance Ensure that appropriate authority is signing off on aspects of Equality and Diversity. Add to the Milestone or create a separate Milsetone for Acceptance Sign-Off.

Innovation

Has this project the potential to deliver innovation?

The project delivery itself may be an innovation - a new service, for example?

But could different ways of doing things be trialled? Could the project team talk to stakeholders and IS colleagues about innovation? Digital transformation is one consideration.

List any innovations that were delivered in your Closure Report.  If an innovation was tried and failed - also add to the Closure Report - it is ok to fail.

Flexible Resourcing

Have we considered contract staff, resourcing students and interims?

Have you allowed the necessary time to engage / recruit in your project and annual plans/forward look?

 

Communication and Branding

Communication

Ensure that you have a session as part ofplanning for Stakeholder identification and analysis. Set out the communication plan by the end of the project brief - or set a milestone date for when you will have this in place if end of planning not possible. Project Manager is the accountable person and will sign-off the milestone.

 

Branding Are you delivering a new Service or significantly upgrading a new service? If so, then the projec team must engage with the new Branding guidelines and Change Management Theme team for ISG, the branding for the school of college via the college marketing team, the University's Comms and Marketing team - potentially all of these.

Use gel.ed.ac.uk to access assets and guidelines for branding of communications, websites, mobiles.

Use the Student Digital Guidelines.

A milestone must be created for Branding and the Project Manager must sign-off as the accountable person.

 

 

Project Info

Project
Database Service
Code
ENT015
Programme
ITI - Enterprise Services (ENT)
Management Office
ISG PMO
Project Manager
Gavin Gray
Project Sponsor
Graeme Wood
Current Stage
Close
Status
Closed
Start Date
16-Aug-2016
Planning Date
n/a
Delivery Date
n/a
Close Date
21-Dec-2016
Programme Priority
5
Overall Priority
Normal
Category
Compliance