ESA1 Office Awards

This project is to deliver the Office Awards as part of the Sustainability Awards programme

Background

Edinburgh Sustainability Awards have been running at the University since 2010 and have grown in participation and reach each year, with additions incrementally being made to the programme to ensure all parts of the University staff and student community have the opportunity to participate. The whole Edinburgh Sustainability Awards programme encompasses numerous awards schemes: Office Awards, Lab Awards, Student Residence Awards, Community Impact Awards, and Changemakers Awards. 

In 2018-19, 25 teams from departments across the University participated in the Office Awards. Responses from teams indicated that the Office Awards reaches around 12,600 staff and students. The Office Awards are accredited to NUS Green Impact Labs, although bespoke materials and in-house support is given to student volunteers and teams through the Department for Social Responsibility & Sustainability.

Scope

This project relates to the Office Awards strand of the Sustainability Awards.

Objectives

Deliverables

  • Staff and Students reached through the actions of Office Awards teams (associated target)
  • Number of office buildings which have an office awards team associated with them (some teams operate across multiple buildings) - (measuring baseline, no target)
  • Number of office awards teams actively participating or maintaining accreditation (no target)

Success Criteria

  • Impactful Office Awards scheme achieving change to behaviours across the University providing the appropriate behaviours framework to work towards planned emissions reductions

Resources, Skills and Costs

  • Engagement Manager staff time for overall programme management and for Awards review in 2018
  • SRS Projects Coordinator time for project management, engaging with Office Awards team to recruit, train, and support them
  • Small budget for catering at meetings/events
  • Communications team time for materials production and maintenance, online platform maintenance, and promotion of Sustainability Awards

Project Stakeholders

Activities 2019-20

August 2019

 

Support teams

 

Student Recruitment

Plan student auditor requirements

 

Meeting with Rachel/Matt to help plan

 

Work with Comms to create recruitment comms

Resources

Develop Case Studies and share best practice

 

 

September 2019

 

Support teams

 

Student auditor recruitment

Work with Comms to advertise

 

Plan training sessions

Arrange Audits with team

Contact teams to set up audits

Progress check

Check that teams have started completing the platform

 

 

October 2019

 

Support teams

 

Student auditors

Recruitment

 

Run training sessions

 

Check auditing availability

 

Manage student auditors

Arrange Audits with team

Contact teams to set up audits

 

 

November 2019

 

 

 

Audits

Support student auditors

 

Support teams

 

Carry out audits

Reports

Review student auditor reports

 

 

 

 

December 2019

 

 

 

Reports

Review student auditor reports

 

 

Feedback

Prepare and send out feedback surveys for teams and student auditors

 

 

January 2020

 

Team feedback survey

Send out survey to all participating team

 

Collate survey responses and analyse

Consider any changes to the Awards

Use survey feedback and ideas to see if changes are needed

Identify what Comms support is required

Make list of all resources and support needed and things I need to make/update

 

Make list of platform change requests and send to Comms

 

Make list of Resource changes/new requests, Comms support and when needed - send to Comms

Identify examples of innovation and best practice

Develop Case Studies and share best practice

 

 

February 2020

 

Meetings to discuss Comms requirements

Discuss platform changes

 

Discuss Resources with Comms

Support Awards Celebration event

Help with preparation

 

Send out event invitations

Consider any changes to the Awards

Decide on any changes to Criteria

 

Check any criteria changes with colleagues

Identify examples of innovation and best practice

Develop Case Studies and share best practice

 

 

March 2020

 

Implement any Awards changes

Tidy up suggested changes and send to group

Develop resources

Work with Comms to update and create resources, update platform

Reflections

Review all team's evidence, looking for examples of best practice/concern areas

Team recruitment

Plan Team recruitment approach

 

Ask for support for team recruitment

 

Start contacting interested teams

Plan Workshops/Meet ups

Book rooms

Awards Ceremony

Support preparation

 

Reminder emails to teams

Identify examples of innovation and best practice

Develop Case Studies and share best practice

 

 

April 2020

 

Launch Awards

Comms Newsletter and social media for launch and recruitment

 

Contact teams who have expressed interest in 2020 Awards

 

Recruit new teams

 

Meet with new teams 

 

Support teams

Resources development

Continue to create resources

Plan Workshops/Meet ups

Outline content

 

Send invitations

 

 

May 2020

 

Recruit teams

Ongoing social media Comms

 

Contact teams who have expressed interest in 2020 Awards

 

Recruit new teams

 

Support teams

 

Meet teams 

Gold Projects

Invite and remind teams of Gold proposal deadline

Run workshops

Hold Welcome to the Awards event

 

Hold Gold Project workshop

 

 

June 2020

 

Recruit teams

Ongoing social media Comms

 

Contact teams who have expressed interest in 2020 Awards

 

Recruit new teams

 

Support teams

 

Meet teams 

Gold Project proposals

Review gold project proposals and provide feedback

Resources development

Continue to create resources

 

Develop Case Studies and share best practice

 

 

July 2020

 

Recruit teams

Ongoing social media Comms

 

Contact teams who have expressed interest in 2020 Awards

 

Recruit new teams

 

Support teams

 

Meet teams

Gold Project proposals

Review gold project proposals and provide feedback

Run workshop

Hold Summer networking event

Resources

Develop Case Studies and share best practice

Current project status

Report Date RAG Budget Effort Completed Effort to complete
August 2020 AMBER 0.0 days 0.0 days 0.0

Project Info

Project
ESA1 Office Awards
Code
ESA1
Programme
SRS - Edinburgh Sustainability Awards (ESA)
Project Manager
Rachael Barton
Project Sponsor
Michelle Brown
Current Stage
Deliver
Status
In Progress
Start Date
01-Aug-2017
Planning Date
n/a
Delivery Date
n/a
Close Date
31-Jul-2021
Overall Priority
Normal

Documentation

Not available.

Project Dashboard

Project journal

No entries found.

Change dashboard

Nothing to report.