This project is to deliver the Lab Awards in the context of the Sustainability Awards programme. It is also reflected in the Labs Communications & Engagement project as part of the SRS Sustainable Labs programme.

Background

Edinburgh Sustainability Awards have been running at the University since 2010 and have grown in participation and reach each year, with additions incrementally being made to the programme to ensure all parts of the University staff and student community have the opportunity to participate. The whole Edinburgh Sustainability Awards programme encompasses numerous awards schemes: Office Awards, Lab Awards, Student Residence Awards, Community Impact Awards, and Changemakers Awards. 

In 2018-19, 13 teams from departments across the University participated in the Lab Awards. Responses from teams indicated that the Lab Awards reaches around 1600 staff and students. The Lab Awards are aligned with the criteria of NUS Green Impact Labs, although bespoke materials and in-house support is given to teams through the Department for Social Responsibility & Sustainability.

 

Scope

This project relates to the Lab Awards strand of the Sustainability Awards, and is also reflected within the Communications & Engagement project as part of the Sustainable Labs programme.

Objectives

(the below objectives relate to the academic year 2019-20, and replace the targets which previous reporting was set against)

  • Engage the University of Edinburgh Labs community in making changes for sustainability to practices through the Lab Awards, aiming to reach 40% of staff and 40% of student population in conjunction with the Office Awards.
  • 50% of lab buildings to have a lab awards team associated with them (some teams operate across multiple buildings)
  • Capture examples of best sustainability practice by Lab Awards teams for sharing among the University community and beyond to the UK wide sector
  • Work with Lab practitioners to deliver peer audits of participating teams

Deliverables

  • Staff and Students reached through the actions of Lab Awards teams (associated target)
  • Number of lab buildings which have a lab awards team associated with them (some teams operate across multiple buildings) - (associated target)
  • Number of lab awards teams actively participating or maintaining accreditation (no target)

Success Criteria

  • Impactful Lab Awards scheme achieving change to behaviours across the University providing the appropriate behaviours framework to enable staff to contribute to the planned emissions reductions in Climate Strategy, and planned waste reductions in the Waste Strategy.

Resources, Skills and Costs

  • Engagement Manager staff time for overall programme management
  • Small budget for catering at meetings/events
  • SRS Project Coordinator time for project management, engaging with Lab Awards teams to recruit, train, and support them
  • Communications team time for materials production and maintenance, online platform maintenance, and promotion of Sustainability Awards

Project Stakeholders

  • LEAN network (authors of Green Impact Labs) - Medium interest/medium influence - engage in discussions if/when they want to edit the criteria/methodology
  • NUS Scotland – Medium interest/high influence – Maintain as accreditation partner (relationship managed by Engagement Manager)
  • University Labs community – Medium interest/high influence – To be engaged in participation and peer audits
  • Wider University staff community – Medium interest/medium influence – Essential to engage more widely and increase impact of project outcomes

Activities 2019-20

 

 

August 2019

 

Support teams

 

Resources

Develop Case Studies and share best practice

 

 

September 2019

 

Support teams

 

Arrange Audits with team

Contact teams to set up audits

Progress check

Check that teams have started completing the platform

 

 

October 2019

 

Support teams

 

Arrange Audits with team

Contact teams to set up audits

 

 

November 2019

 

 

 

Audits

Support teams

 

Carry out audits

 

 

Reports

Write Lab audit reports

 

 

December 2019

 

 

 

Reports

Write Lab audit reports

 

 

Feedback

Prepare and send out feedback surveys for teams and student auditors

 

 

January 2020

 

Team feedback survey

Send out survey to all participating team

 

Collate survey responses and analyse

Consider any changes to the Awards

Use survey feedback and ideas to see if changes are needed

Identify what Comms support is required

Make list of all resources and support needed and things Project Coordinator needs to make/update

 

Make list of platform change requests and send to Comms

 

Make list of Resource changes/new requests, Comms support and when needed - send to Comms

Identify examples of innovation and best practice

Develop Case Studies and share best practice

 

 

February 2020

 

Meetings to discuss Comms requirements

Discuss platform

 

Discuss Resources with Comms

Support Awards Celebration event

Help with preparation

 

Send out event invitations

Consider any changes to the Awards

Decide on any changes to Criteria

 

Check any criteria changes with colleagues

Identify examples of innovation and best practice

Develop Case Studies and share best practice

 

 

March 2020

 

Implement any Awards changes

Tidy up suggested changes and circulate

Develop resources

Work with Comms to update and create resources, update platform

Reflections

Review all team's evidence, looking for examples of best practice/concern areas

Team recruitment

Plan Team recruitment approach

 

Ask for support for team recruitment

 

Start contacting interested teams

Plan Workshops/Meet ups

Book rooms

Awards Ceremony

Support preparation

 

Reminder emails to teams

Identify examples of innovation and best practice

Develop Case Studies and share best practice

 

 

April 2020

 

Launch Awards

Comms Newsletter and social media for launch and recruitment

 

Contact teams who have expressed interest in 2020-21 Awards

 

Recruit new teams

 

Meet with new teams inc. Lab audits

 

Support teams

Resources development

Continue to create resources

Plan Workshops/Meet ups

Outline content

 

Send invitations

 

 

May 2020

 

Recruit teams

Ongoing social media Comms

 

Contact teams who have expressed interest in 2020 Awards

 

Recruit new teams

 

Support teams

 

Meet teams inc. Lab audits

Run workshops

Hold Welcome to the Awards event (joint Office and Labs)

 

 

June 2020

 

Recruit teams

Ongoing social media Comms

 

Contact teams who have expressed interest in 2020 Awards

 

Recruit new teams

 

Support teams

 

Meet teams inc. Lab audits

Resources development

Continue to create resources

 

Develop Case Studies and share best practice

 

 

July 2020

 

Recruit teams

Ongoing social media Comms

 

Contact teams who have expressed interest in 2020 Awards

 

Recruit new teams

 

Support teams

 

Meet teams inc. Lab audits

Run workshop

Hold Summer networking event (joint Office and Labs)

Resources

Develop Case Studies and share best practice

 

 

Current project status

Report Date RAG Budget Effort Completed Effort to complete
August 2020 AMBER 0.0 days 0.0 days 0.0

Project Info

Project
ESA2 Lab Awards
Code
ESA2
Programme
SRS - Edinburgh Sustainability Awards (ESA)
Project Manager
Rachael Barton
Project Sponsor
Michelle Brown
Current Stage
Deliver
Status
In Progress
Start Date
01-Aug-2017
Planning Date
n/a
Delivery Date
n/a
Close Date
31-Jul-2021
Overall Priority
Normal

Documentation

Not available.

Project Dashboard

Project journal

No entries found.

Change dashboard

Nothing to report.