Closure Report
Project Summary
To assist with the long-term strategy of defining the system platform to mange the consumption of utility data across the University, the objective of this project was to to evaluate the latest release(s) of of the Automated Meter Reading (AMR) systems currently in use in conjunction with evaluating the latest reporting offering through the existing Monitoring and Targeting (M&T) system.
The programme manager has advised that after discussion with the project sponsor, the project is to be stopped as the Estates department
- Have decided not to pursue any further changes until the long-term strategy regarding Energy systems has been established
- Are now self-sufficient with regards to
- reviewing the new Optima Visualier reporting tool
- importing of missing Dynamat data
- overview of Dynamat cloud based solution
Objectives / Deliverables
| No. | Objective Description | Objective Met |
| 1 |
To ensure that the AMR's are utilising the latest version of software
|
Partial
|
| 2 |
To evaluate the alternative Dynamat 2050 Modbus System (Cloud Based) |
Access to Dynamat cloud based solution to view live meter readings has been established |
| 3 |
To ensure that the Energy department personnel have sufficient knowledge of the applications in use |
Partial ElComponents - no further training requirements identified Dynamat - held supplier led user workshop for new cloud based solution in conjunction with the supply of user manuals. On-going Optima Visualier - supplier led training and reports workshop undertaken. On-going
|
| 4 |
To produce initial Energy reporting requirements both for the Estates Department and the immediate business partners using Optima Visualiser |
Partial Optima Visualiser has been configured and report generation is on-going though supplier led workshops and developments |
| 5 | Restoration of missing Dynamat data |
Partial A subset of the missing data has been uploaded into the live environment and initial issues investigated and resolved. The upload of the remaining time, albeit time consuming, can be undertaken by the Estates department |
Success Criteria
| No. | Success Criteria Description | Achieved / Not Achieved |
| 1 |
Dynamat DATA BIRD Radio System continues to function as at present |
No change |
| 2 |
The evaluation of the alternative Dynamat 2050 Modbus System (Cloud Based) solution |
Now available to review using live meter readings |
| 3 |
Enhanced Energy based analysis |
Partial - development of reporting on-going |
| 4 |
Deployment of ElComponents desktop application for nominated individuals |
As required |
| 5 |
Deployment of Dynamat desktop application for nominated individuals |
No - requirement for Estates to agree new support license with supplier |
| 6 |
Restoration of missing Dynamat related data |
Partial - data recovery on-going |
Analysis of Resource Usage:
The original project estimate was 42 days.
| IS Apps Team | Estimated Resources | Actual Resource | Variance |
| Project Services | 18 | 29 | 161% |
| Development Technology | 13 | 10 | 77% |
| Applications Management | 2.5 | 2 | 80% |
| Technology Management | 2.5 | 1 | 40% |
| Contingency | 6 | 0 | n/a |
| Total | 42 | 42 | n/a |
Explanation for variance
Additional time and effort was required in attempting to resolve the issue with the missing data, which the supplier subsequently identified the cause due to system configuration issues. As a result of the delays in completing this activity, it was not possible to proceed with the local Dynamat upgrade.
The major resource variance within the project were associated with
Project management as additional time was required to
- oversee the activities associated with the import of missing data
- organise the Dynamat led workshop - requiring several doodle polls and liaising with the supplier
- attending the Dynamat led workshop
- two handovers from the original project manager to another project manager, then back again
- requirement to re-plan and re-estimate on the project returning to the original project manager
Development Technology used less time due to
- not completing the required SQL Server upgrade of the database onto a new server
Estates Department
- It should also be noted that planned project activities required additional time due to the daily workload pressures of both the Energy and Controls teams
Key Learning Points
- When working with business partners and external suppliers, supplier ownership responsibilities should be established at the outset of the project
Outstanding Issues
- There are currently no outstanding technical issues
- The import of the remaining missing data will be coordinated through the Estates department
- The creation of the remaining Optima reports will be coordinated through the Estates department