Impact

Priority and Funding

This project has been classified as a priority 2 project

The project will be initially funded through core funding for the remainder of the 16/17 academic year, after which any remaining work will be funded by the Estates department

To oversee the user acceptance process, it is proposed that the software application toolset called TestRail is utilised.  This will enable test schedules to be created and subsequently managed electronically.  An over view of the product can be viewed at <link>.  At present, there is accost of £xx per user.

 

Impact and Dependencies

The delivery of this project will impact of current business procedures across the entire Estates department associated with the functionality noted below whilst further integrating with the core Procurement and Finance systems

  • purchase ordering
  • good receipting
  • internal stock updates
  • invoice verification and subsequent automated payment

This project will

  • place a great dependency a number of business functions both within the Estates department and outside within central Procurement and central Finance.  An estimate of business related resources, based on current knowledge has been prepared for initial information.
  • require the assistance of our business partner to assist the Development team in both re-engineering and de-scoping existing Archibus related system processes
  • require a business change strategy to be defined and subsequently implemented

 

Project Risks

(Please copy and paste from Risk Log)

Project Info

Project
Estates Purchase To Payment
Code
EST097
Programme
Estates Business Operations Optimisation Programme (EOO)
Management Office
ISG PMO
Project Manager
Helen Lobb
Project Sponsor
Karen Adamson
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
20-Jan-2017
Planning Date
28-Feb-2019
Delivery Date
31-Jul-2019
Close Date
16-Aug-2019
Programme Priority
2
Overall Priority
Normal
Category
Discretionary