Report for December 2019

Report Date
December 2019

 

Achievements

  • The project has moved to Amber with the approval of the Programme Manager in December based on mitigating actions facilitated by the Project Manager and detail in "Notes on RAG Status". 
  • The Business Requirements Document (BRD) has been updated (version 6.1) to reflect current status of reports and shared with project team for review.
  • Resources times for UAT and preparation for deployment have been updated in Asta project for January tasks. 
  • Draft project plans (Tasks / duration /sequence) in progress including activities to support the Oracle Upgrade.

Next Steps

  • User Acceptance Tests to start on 8th January 2019 for 4 weeks. Key activities include, weekly project team meetings and sign off by the Business.
  • Review the outcome of the Health check (Jan 2020) with the Business Sponsor
  • High Level plan to be completed (Deployment – Closure).  Including engagement of Support Teams.
  • Agreement reached on capability of business to support “ad-hoc query capability……, giving them the ability to extract data and generate their own custom analysis and reports” 

Issues

  • The environments (dev, test and live) Archibus that are being used for the testing are out of date and do not reflect the current Live environment. This makes the testing more difficult for the developers.
  • The scope of the project has been extended as the BRD was written 1.5 years ago and the interpretation of the requirements has not been controlled.
  • This project is over budget, has increased its scope and also the timeline will need to be extended due to  complex issues found during testing

Summary

The Project has moved in January to: phrase  User Acceptance Testing, from RAG status Red to Amber and planning in progress for next phrases: Deployment to Closure.  Concurrently the PMO will provide a Health check of the project in Jan 2020 to confirm capacity to complete delivery.

Project Status
RAG Status
Time
AMBER
Cost
RED
Scope
AMBER
Overall
AMBER
RAG Commentary
The Project rag status has been moved to Amber for January with the agreement of Project Manager & Programme Manager in Dec. 2019 as a result of the following mitigation actions: • The project has now a clear defined plan, • Significant system testing has taken place with agreed User acceptance Testing planned for January for delivery of 14 reports, • Fixes have been put in place for the 14 reports and • A Health Check has been agreed on the project for early January to assure that the project has clear controls in place going forward. The Project rag status was put to RED in September as a result of: • The Budget having been increased significantly from the Baseline, • No clear plan in place for the Project and • None of the deliverables that had been agreed as part of the scope having been delivered. Note: Budget for project extension to be agreed based on outcome of Health Check and revised plan post UAT sign off. The project current focus is User Acceptance Test activities to support the delivery of 14 reports. An assessment will be conducted as part of preparation for UAT sign off to: identify business resources & learning needs to support “The provision of an ad-hoc query capability to a limited number of suitably trained users, giving them the ability to extract data and generate their own custom analysis and reports”.
Change Status
Time
Significant
Cost
Significant
Scope
Significant
Overall
Significant
Has formal escalation taken place?
Yes
Escalated to
Project Sponsor & Programme Manager
Change Commentary
From the initial baseline there has been significant changes to all areas of the project. PICCL to be raised to WIS after estimates for completion of project have been formalised.
Activity
Approved budget
349.0 days
Activity this month
13.4 days
Activity this year
85.6 days
Activity to date
511.6 days
Estimate to complete current year
564.0 days
Estimate to complete future years
0.0 days

Project Info

Project
Estates Strategic Reporting - Space & Maintenance Mgmt
Code
EST109
Programme
Estates Systems & Technology Maintenance (EST)
Management Office
ISG PMO
Project Manager
Josephine McDonald
Project Sponsor
Karen Adamson
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
02-Oct-2017
Planning Date
06-Oct-2017
Delivery Date
26-Jun-2020
Close Date
31-Jul-2020
Programme Priority
3
Overall Priority
Higher
Category
Discretionary