Report for January 2020

Report Date
January 2020

 

Achievements

  • Two work streams fully engaged:

    • User Acceptance Testing

      • 50% completed utilising Business, IS Service Management & Development Services resources. 
      • Sign off resource for Space confirmed readiness for sign off for 2/3 Space reports
    • Deployment
      • Support documentation 70% completed by Development Services.  Review session planned February.
      • Talend access for Production Management enabled ETL-dev and ETL-test.
  • IS PMO completed Health check (Jan 2020).   Programme Manager & Project Managers review is work in progress.
  • Production Management engaged & resource support confirmed for Deployment Checklist tasks.

Next Steps

  • Programme Manager & Project Managers to complete the Health check and then agree actions with PMO author & Application Development and Operations Deputy Director.
  • Complete User Acceptance Testing, Retest phrase including sign off
  • Complete Deployment Checklist & Go CAB tasks including sign off.
  • Obtain agreement for IS resources through to Closure   
  • Update BRD version 1.7, including alignment to revised scope & changes based on UAT outcomes.
  •  

Issues

  • The environments (dev, test and live) Archibus that are being used for the testing are out of date and do not reflect the current Live environment. This makes the testing more difficult for the developers.
  • The scope of the project has been extended as the BRD was written 1.5 years ago and the interpretation of the requirements has not been controlled.
  • This project is over budget, has increased its scope and also the timeline will need to be extended due to  complex issues found during testing

Risks

  • Industrial action for five weeks from last week in Feb.  May impact Deployment, pushing out project timeline
  • A key Development Service resource has been taken ill.  This may impact the User Acceptance Testing & sequential phrases of the project for Space Reports, pushing out project timelines.

Summary

The Project team is focused on tasks to support User Acceptance Testing and preparation for Deployment.  PMO, Program & Project Managers are completing a Health Check.  The Project Manager has drafted a Project plan with next steps to secure resources for Project Completion.   Once resources confirmed resource effort to complete will be added to Asta Projects.

Project Status
RAG Status
Time
AMBER
Cost
RED
Scope
AMBER
Overall
AMBER
RAG Commentary
The Project rag status has been moved to Amber for January with the agreement of Project Manager & Programme Manager in Dec. 2019 as a result of the following mitigation actions: • The project has now a clear defined plan, • Significant system testing has taken place with agreed User acceptance Testing planned for January for delivery of 14 reports, • Fixes have been put in place for the 14 reports and • A Health Check has been agreed on the project for early January to assure that the project has clear controls in place going forward. The Project rag status was put to RED in September as a result of: • The Budget having been increased significantly from the Baseline, • No clear plan in place for the Project and • None of the deliverables that had been agreed as part of the scope having been delivered. Note: Budget for project extension to be agreed based on outcome of Health Check and revised plan post UAT sign off. The project current focus is User Acceptance Test activities to support the delivery of 14 reports. An assessment will be conducted as part of preparation for UAT sign off to: identify business resources & learning needs to support “The provision of an ad-hoc query capability to a limited number of suitably trained users, giving them the ability to extract data and generate their own custom analysis and reports”.
Change Status
Time
Significant
Cost
Significant
Scope
Significant
Overall
Significant
Has formal escalation taken place?
Yes
Escalated to
Project Sponsor & Programme Manager
Change Commentary
From the initial baseline there has been significant changes to all areas of the project. PICCL to be raised to WIS after estimates for completion of project have been formalised.
Activity
Approved budget
349.0 days
Activity this month
28.8 days
Activity this year
114.4 days
Activity to date
540.4 days
Estimate to complete current year
606.2 days
Estimate to complete future years
0.0 days

Project Info

Project
Estates Strategic Reporting - Space & Maintenance Mgmt
Code
EST109
Programme
Estates Systems & Technology Maintenance (EST)
Management Office
ISG PMO
Project Manager
Josephine McDonald
Project Sponsor
Karen Adamson
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
02-Oct-2017
Planning Date
06-Oct-2017
Delivery Date
26-Jun-2020
Close Date
31-Jul-2020
Programme Priority
3
Overall Priority
Higher
Category
Discretionary