Report for Mid March 2020

Report Date
March 2020


  • IS Dev Tec and BI SME supporting Jira’s’ resolutions.
  • Deployment work-stream are ready to execute Implementation plan with one week’s notice.   
  • Cancelled GO CAB (Technical approval for release to production) Implementation start date of 16th March.

Project Team Decisions

  • Expected delivery for Jira resolutions has moved out to an estimated resolution from 23rd to 30th March.
  • Based on bullet one in this list,  agreement reached:
    • User Acceptance Testers to hold off on retests until notified by PM of IS updates to all raised Jira’s.
    • Weekly UAT meetings have been cancelled from last week in Feb. & throughout March.
  • Estates testers for Maintenance reports will review schedules and plan retest once notification received.  It is estimated that this will be 2 weeks duration, as there is a requirement from testers to include regression testing.
  • Estate tester for Space Reports can retest & update test plans post 28th March at the earliest.  The expected duration of retest and update test plans is four hours duration (two, two hour sessions). 

Next Steps 

  • Training Eileen, Jane & Pauline are looking to register & complete online or class room training. 
  • Dates & timelines to be revisited midway point of User Acceptance Testing for: Acceptance sign off date, GO Cab release to production approval, date for deployment, date for IS training & Estates communications dates.
  • PM to distribute Acceptance sign off deck.
  • IS to prep for face to face BI Training
  • Complete Jira resolutions.
  • Complete BRD version 1.7, to include changes based on UAT agreed resolution outcomes.  

Key Issues

  • This project is over budget, has increased its scope and also the timeline will need to be extended due to  complex issues found during testing ((Issue 18)
  • Change of Milestones (Issue 17) has been realised PM raising request to move Time and overall RAG Status from Amber to Red.

Risks movement

  • Risk 12, "Risk of additional Issues found during the second round of Testing” has impacted milestones & is being escalated to Programme Manager & Estates Sponsor.
  • Closed in this period based on no impact. February Industrial action for five weeks from last week in Feb.  May impact Deployment, pushing out project timeline.  PM monitoring effort. There has been no impact to date.  
  • Resolved in this period Archibus TEST, has not been available since 27th Feb. due to an outstanding issue from Project EST-126 where the EBISTEST database has been upgraded but there is an issue with one of the files.    The Fix has a high priority and the PM for EST126 is working with resolvers to fix.   The User Acceptance Testing for Space Reports, is on hold awaiting this change.  Agreed sign off by 10Th March will be missed. 


User Acceptance retest on hold since 27th February awaiting access to test and Universe plus BI resolutions.  Preparation for downstream activities not related to UAT have been defined.  Planning and execution for Deployment to live will restart mid UAT restart.  The project tolerance on time has been impacted as a result of Risk 12 "Additional issues ....".  PM escalating to IS/Estates. 

Project Status
RAG Status
RAG Commentary
A formal request is being raised with the Programme Manager and the Project Sponsor to move Time and Overall status from Amber to Red in March 2020, based on Risk 12 impacting milestones. The Project rag status was moved to Amber for January with the agreement of Project Manager & Programme Manager in Dec. 2019 as a result of the following mitigation actions: • The project has now a clear defined plan, • Significant system testing has taken place with agreed User acceptance Testing planned for January for delivery of 14 reports, • Fixes have been put in place for the 14 reports and • A Health Check has been agreed on the project for early January to assure that the project has clear controls in place going forward. The Project rag status was put to RED in September as a result of: • The Budget having been increased significantly from the Baseline, • No clear plan in place for the Project and • None of the deliverables that had been agreed as part of the scope having been delivered. Note: Budget for project extension to be agreed based on outcome of Health Check and revised plan post UAT sign off. The project current focus is User Acceptance Test activities to support the delivery of 14 reports. An assessment will be conducted as part of preparation for UAT sign off to: identify business resources & learning needs to support “The provision of an ad-hoc query capability to a limited number of suitably trained users, giving them the ability to extract data and generate their own custom analysis and reports”.
Change Status
Has formal escalation taken place?
Escalated to
Project Sponsor & Programme Manager
Change Commentary
From the initial baseline there has been significant changes to all areas of the project. PICCL to be raised to WIS after estimates for completion of project have been formalised.
Approved budget
349.0 days
Activity this month
14.0 days
Activity this year
160.7 days
Activity to date
586.7 days
Estimate to complete current year
57.0 days
Estimate to complete future years
0.0 days

Project Info

Estates Strategic Reporting - Space & Maintenance Mgmt
Estates Systems & Technology Maintenance (EST)
Management Office
Project Manager
Josephine McDonald
Project Sponsor
Karen Adamson
Current Stage
Project Classification
Start Date
Planning Date
Delivery Date
Close Date
Programme Priority
Overall Priority