The Estates Department requires a document management system to replace and improve upon the current document storage (K drive). There is an increasing need to use a document management system that will improve the management and data protection compliance of all documents associated with new building and refurbishment projects in addition to ongoing maintenance. There is over 250,000 documents on the K drive which will be migrated across to the new Document Management system.

The Department will adopt SharePoint as document management system to improve efficiency. The University has rolled out Office 365 and SharePoint is part of the Office 365 suite and is already installed on all machines. This project is picking up where EST084 Estates Document Management left off.  

Current project status

Report Date RAG Budget Effort Completed Effort to complete
April 2020 GREEN 672.0 days 337.2 days 2.0

Project Info

Project
Estates Document Management System
Code
EST110
Programme
Estates Systems & Technology Maintenance (EST)
Management Office
ISG PMO
Project Manager
Josephine McDonald
Project Sponsor
Kyle Clark-Hay
Current Stage
Close
Status
Closed
Project Classification
Transform
Start Date
01-Nov-2018
Planning Date
19-Apr-2019
Delivery Date
24-Jan-2020
Close Date
08-May-2020
Programme Priority
1
Overall Priority
Higher
Category
Discretionary

Documentation

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