Estates Computer-Aided Facilities Management Systems Optimisation project seeks to optimise the CAFM solution in line with University of Edinburgh Estates and IS business goals.

Following delivery of an Options Appraisal (EST121) this project is expected to undertake a detailed analysis of the agreed (3) short listed options and deliver:

  • A Business Requirements Document (BRD) covering present and future requirements across the Estates department and not just those departments currently using or associated with CAFM (actual extent to be agreed and detailed int he Project Brief);
  • A total review of the current CAFM solution (People; Process; Technical; Content) to complete a detailed current Operating Model (COM);
  • A Prior Information Notice (PIN) and/or a Request for Information (RFI), supported by UoE Procurement, to deliver an open market CAFM solutions review, to drive a cost-effective solution for a long-term stable, flexible and supported CAFM solution;
  • A high level CAFM Target Operating Model (TOM) based on the considered PIN/RFI responses.

Current project status

Report Date RAG Budget Effort Completed Effort to complete
November 2020 AMBER 300.0 days 330.6 days 6.1

Project Info

Project
Estates Facilities Management Optimisation
Code
EST115
Programme
Estates Facilities Management Programme (ECAF)
Management Office
ISG PMO
Project Manager
Marjory Howarth
Project Sponsor
Grant Ferguson
Current Stage
Close
Status
Closed
Project Classification
Transform
Start Date
01-Jun-2018
Planning Date
11-Oct-2019
Delivery Date
29-May-2020
Close Date
03-Dec-2020
Programme Priority
2
Overall Priority
Higher
Category
Discretionary

Documentation

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