July 2020 Update

Report Date
July 2020

Achievements Last Period

  • No progress has been made during July on this project due to lack of Estates staff availability. Estates staff are diverted to Covid-19 activity.
  • Some activity that was due to take place has been deferred as effort has been focused on producing the business case for EST128.

Issues / Outstanding

  • Approvals for the delivered work packages from Estates has been delayed as has lessons learned and project close activity since March 2020.   
  • There continues to be no indication when staff may become available to complete the outstanding items on this project.

Next Steps

  • Follow up with the Estates Transformation Manager, once the EST128 business case has been submitted.
Project Status
RAG Status
Time
RED
Cost
GREEN
Scope
AMBER
Overall
AMBER
RAG Commentary
EST115 is reporting AMBER for the month of July 2020 due to scope and time. Time: availability of Estates staff continues to be an issue. There is some concern that the landscape has moved on since the deliverables were made in March and that when resource is made available to review the documents, they will now be read out of current context. This could result in a change to the scope. If there is further work required (in particular on the requirements ) this could be transferred to EST128 and picked up during the pre-procurement phase. There is a risk, that time that is being lost during this project will result in the potential new CAFM solution operating for a longer period than was necessary at risk during the end of life phase out stage in July 2023 to July 2024.
Change Status
Time
Significant
Cost
Within Tolerance
Scope
No Change
Overall
Moderate
Has formal escalation taken place?
Yes
Escalated to
Mark Ritchie
Change Commentary
The completion of EST115 is considerably delayed although still within the effort tolerance. There are no changes to scope.
Activity
Approved budget
300.0 days
Activity this month
0.0 days
Activity this year
252.0 days
Activity to date
328.0 days
Estimate to complete current year
0.0 days
Estimate to complete future years
10.0 days

Project Info

Project
Estates Facilities Management Optimisation
Code
EST115
Programme
Estates Facilities Management Programme (ECAF)
Management Office
ISG PMO
Project Manager
Marjory Howarth
Project Sponsor
Grant Ferguson
Current Stage
Close
Status
Closed
Project Classification
Transform
Start Date
01-Jun-2018
Planning Date
11-Oct-2019
Delivery Date
29-May-2020
Close Date
03-Dec-2020
Programme Priority
2
Overall Priority
Higher
Category
Discretionary

Documentation