Compliance Management is a part of Estates responsibility to identify, capture, track and maintain all relevant equipment and assets relevant to adhering to legal compliance and ensuring a healthy and safe environment. Relevant legislation relates to services such as water, fire, electrical, water, gas across the entire estate portfolio.  

As the University has grown, coupled with ageing systems this is becoming more problematic. The existing systems include Archibus, Excel and SharePoint. Archibus is used for Planned Preventative Maintenance (PPM), however the actual information relating to the compliance assets to includes dates, frequency of inspect, certificates, plans are captured in Excel and SharePoint. 

Whilst Archibus is planned for decommissioning and replacement in 2023/2024, it was initially anticipated that this would be live sooner. Given Covid-19 and further work on the business case, the delivery dates have moved out. This has led to a tactical business need for an interim solution to deliver a ‘Commercial-off-the-shelf' (COTS) Compliance Management capability until a new CAFM solution is operational.