Compliance Management is a part of Estates responsibility to identify, capture, track and maintain all relevant equipment and assets relevant to adhering to legal compliance and ensuring a healthy and safe environment. Relevant legislation relates to services such as water, fire, electrical, water, gas across the entire estate portfolio.  

 

As the University has grown, coupled with ageing systems this is becoming more problematic. The existing systems include Archibus, Excel and SharePoint. Archibus is used for Planned Preventative Maintenance (PPM), however the actual information relating to the compliance assets to includes dates, frequency of inspect, certificates, plans are captured in Excel and SharePoint. 

 

Whilst Archibus is planned for decommissioning and replacement in 2023/2024, it was initially anticipated that this would be live sooner. Given Covid-19 and further work on the business case, the delivery dates have moved out. This has led to a tactical business need for an interim solution to deliver a ‘Commercial-off-the-shelf' (COTS) Compliance Management capability until a new CAFM solution is operational. 

Current project status

Report Date RAG Budget Effort Completed Effort to complete
October 2021 GREEN 250.0 days 244.0 days 6.0

Project Info

Project
Estates Compliance Management
Code
EST131
Programme
Estates Business Operations Optimisation Programme (EOO)
Management Office
ISG PMO
Project Manager
Rod Hanchard-Goodwin
Project Sponsor
Sheila Scott
Current Stage
Execute
Status
In Progress
Project Classification
Grow
Start Date
28-Aug-2020
Planning Date
23-Oct-2020
Delivery Date
26-Nov-2021
Close Date
01-Dec-2021
Programme Priority
2
Overall Priority
Higher

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