Organisation
Work/Task Breakdown
|
Activity |
Role Responsible |
|
Demo with Mass |
PM |
|
Review Archibus Target Version |
PM / |
|
Input into Analysis & Report |
PM / SME / MR / Sponsor |
|
Review Report |
PM / Project Board / SME |
|
Accept Report |
PM |
|
Project Closure |
PM |
Resources, Skills and Costs
IS will provide:
-
Governance support
-
Project Management
-
Technical Support Staff / Technical Oversight
Estates will provide:
-
Estates Business Lead for day to day engagement and provision of Estates resources.
-
Subject Matter Experts (SME’s) to contribute to the investigation and review the report
Project Governance
|
Meeting |
Purpose |
Frequency |
|
Project Board |
Formal Project Board for Senior stakeholder update and decision making. |
At end of stages otherwise by exception |
|
WIS |
Governance body for IS to request approvals for project major milestones. |
As determined by WIS schedule |
|
IS/Estates Team Meeting |
A short update to the IS/Estates Transformation Team on progress. |
As required |
Project Stakeholders
The Project Board shall consist of:
|
Name |
Business Area |
Project Role |
|
Zoe Stephens |
Project Sponsor |
Yes |
|
Mark Ritchie |
Senior Supplier - IS |
Yes |
| Alastair Jeffery | Senior Supplier - Mass Ltd | Yes |
|
Rod Hanchard-Goodwin |
Programme Manager |
Yes |
|
David Shannon |
Senior BA / Project Manager |
Yes |
|
Pauline Smith |
Estates – System Administrator / Senior User |
Yes (Joint) |
|
Colin Pritchard |
Estates – Senior User |
Yes (Joint) |
|
Ann Graham |
IS Apps – Lead System Support |
Yes |
In addition to individuals on the project board, the following have been identified as stakeholders:
|
Name |
Business Area |
Project Role |
|
Andrew Taylor |
Mass – Technical Lead |
Yes |
|
Eileen Mullen |
Estates – Helpdesk |
Possible |
|
Karen Adamson |
Estates – Finance |
No |
|
Stefan Kaempf |
IS – Head of Production Management |
No |
|
Tommy Angus |
Estates – Deputy Director Operations |
No |
|
Ron McLeod |
IS Apps – Support Analyst |
No |
Project Estimations
The following represents a conservative estimate for the resources. It may take ~55 man-days of cumulative effort to deliver an upgrade report by July 2022. The majority of the time is Project Management and Business Analysis effort to work with Mass on the investigations and development of the findings.
|
Resource |
Overall |
|
IS Resources |
D Shannon – 50 days A Graham – 5 days |
|
Estates Resources |
7 days (Archibus Admin Support) |
|
Other UoE Resources |
Not budgeted |
|
Mass Plc Resources |
We expect this to take circa 10 days effort. This will be agreed within the costed work package from Mass. |
Total Cost Estimate for IS resources is £20K
The allocated budget from Estates is £50K