Organisation

Work/Task Breakdown

Activity 

Role Responsible 

Demo with Mass 

PM  

Review Archibus Target Version 

PM /  

Input into Analysis & Report 

PM / SME / MR / Sponsor  

Review Report 

PM / Project Board / SME 

Accept Report 

PM 

Project Closure 

PM 

 

Resources, Skills and Costs

IS will provide: 

  • Governance support 

  • Project Management  

  • Technical Support Staff / Technical Oversight 

 

Estates will provide: 

  • Estates Business Lead for day to day engagement and provision of Estates resources. 

  • Subject Matter Experts (SME’s) to contribute to the investigation and review the report 

 

Project Governance

Meeting 

Purpose 

Frequency 

Project Board 

Formal Project Board for Senior stakeholder update and decision making. 

At end of stages otherwise by exception 

WIS 

Governance body for IS to request approvals for project major milestones.  

As determined by WIS schedule 

IS/Estates Team Meeting 

A short update to the IS/Estates Transformation Team on progress. 

As required 

 

Project Stakeholders

The Project Board shall consist of: 

Name 

Business Area 

Project Role 

Zoe Stephens 

Project Sponsor 

Yes 

Mark Ritchie 

Senior Supplier  - IS

Yes 

Alastair Jeffery Senior Supplier - Mass Ltd Yes

Rod Hanchard-Goodwin 

Programme Manager 

Yes 

David Shannon 

Senior BA / Project Manager 

Yes 

Pauline Smith 

Estates – System Administrator / Senior User 

Yes (Joint) 

Colin Pritchard 

Estates – Senior User 

Yes (Joint) 

Ann Graham 

IS Apps – Lead System Support 

Yes 

 

In addition to individuals on the project board, the following have been identified as stakeholders: 

Name 

Business Area 

Project Role 

Andrew Taylor 

Mass – Technical Lead 

Yes 

Eileen Mullen 

Estates – Helpdesk 

Possible 

Karen Adamson 

Estates – Finance 

No 

Stefan Kaempf 

IS – Head of Production Management  

No 

Tommy Angus 

Estates – Deputy Director Operations 

No 

Ron McLeod 

IS Apps – Support Analyst 

No 

 

Project Estimations

The following represents a conservative estimate for the resources. It may take ~55 man-days of cumulative effort to deliver an upgrade report by July 2022. The majority of the time is Project Management and Business Analysis effort to work with Mass on the investigations and development of the findings. 

Resource 

Overall 

IS Resources 

D Shannon – 50 days 

A Graham – 5 days 

Estates Resources 

7 days (Archibus Admin Support) 

Other UoE Resources 

Not budgeted 

Mass Plc Resources 

We expect this to take circa 10 days effort. This will be agreed within the costed work package from Mass.  

Total Cost Estimate for IS resources is £20K 

The allocated budget from Estates is £50K 

 

Project Info

Project
Archibus Upgrade Analysis & Planning
Code
EST137
Programme
Estates Business Operations Optimisation Programme (EOO)
Management Office
ISG PMO
Project Manager
David Shannon
Project Sponsor
Colin Pritchard
Current Stage
Close
Status
Closed
Start Date
01-Feb-2022
Planning Date
31-Mar-2022
Delivery Date
24-Jun-2022
Close Date
30-Sep-2022
Overall Priority
Higher
Category
Compliance