Organisation
Work/Task Breakdown
- IS to set up 1 virtual server with required spec, software and access
- Deister to install software upgrade on virtual servers
- Deister to install licences on virtual servers
- Deister to configure controller connections
- Deister to copy historical data logs into new database
- UoE to test solution
- UoE to sign off solution
- Go live
- Support and hypercare
Resources, Skills and Costs
IS will provide:
- Project Management
- Governance via professional project staff
- Apps Development Services
- Assurance – Technical/Solutions Oversight
Estates will provide:
- Estates Business Lead for day to day engagement and provision of Estates resources.
- Governance via project oversight.
- Subject Matter Experts (SME’s) to support the business requirements, background information and engagement with vendors.
- SME Team Leaders and/or Senior Users to review requirements, vendor engagement and support all implementation phase work.
- Business communications resource to assist in the creation and delivery of Estates-wide Programme and Project communications.
Project Governance
The project will be governed under existing IS and Estates arrangements. The project will report to WIS and IS Senior Management in the normal way. The project will be reported as part of the current Estates MIS portfolio owned by Zoe Stephens and managed by Mark Ritchie.
It is expected that the Project Manager will hold weekly team meetings with IS, Estates and Deister to review progress and will escalate any concerns within Estates, IS and Deister as required.
Project Stakeholders
| Name | Business area | Role | Communications plan | Responsibilities |
| Alister Webb | Database & Systems Administrator, Apps Development Services (Project Team) | Technology Lead (Project Team) | As and when required | Support commission of servers and necessary technical guidance |
| Anne Graham | Information Services Applications Directorate | Applications Service Group Team Manager, Apps Production Management | As and when required | Sign off stakeholder Contributes on system design and implementation |
| Chris Cord | Apps Production Management | Applications Service Group Team Manager, Apps Production Management | As and when required | Technical assurance for go live |
| Zoe Stephens | Head of Organisation Development & Change - Portfolio Owner / Assurance (Estates, Change & Communications) (Project Board) | Project Sponsor | As and when required | Provides funding Escalation point |
| Frank Henzell | Estates Security | Senior User / SME (Project Team) | Attends all meeting with suppliers and stakeholders | Provides governance. Provides support for requirements, design and testing Attends all meetings |
| Mark Ritchie | Information Services Applications Directorate | Senior supplier and quality assurance | Milestone sign off and escalation point when required | IT Committee project governance Quality assurance advice and support Sign off of all major milestones Ad hoc attendee to contribute to discussions and support decisions at weekly meetings |
| Rod Hanchard- Goodwin | Information Services Applications Directorate | Project Manager/ Programme Manager (Project Team) | Regular meetings as required | Manage project Liaise with suppliers and IS Manage risks and issues |
| David Brook | Estates Management Team | Senior Stakeholder | As and when required | Provides project escalation point |
Project Estimations
- Additional Information
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Internal costs
Role
Effort
Project Manager (IS)
5 days
Development Lead
5 days
Operations Lead
3 days
Senior Supplier (IS)
1 day
Other IS (EA, InfoSec)
1 day
Contingency
5 days
Total
25 days (£9K)
External Costs
There are no additional external costs as the upgrade is covered under the existing contract with Deister
Total Costs
£9K (internal only) plus ongoing monthly charge for provision of VM server