Overview
Scope
As this is an Agile project, the detailed scope will be defined by the Prioritisation Group during project delivery. The Prioritisation Group will take outputs (User Stories) from the User Groups, along with any emerging requirements that arise as the project progresses, and decide which 'features' need to be included in each release to achieve the project's objectives. This prioritisation process continues until the either all of the required features are delivered or the budget has been utilised, whichever comes first.
The high-level scope for the project is to provide the necessary functionality to allow all of the identified stores to move from their current manual stock issue processes to an automated process using eStores, as shown in the diagrams below.
N.B. The clock indicates a process that introduces a time delay to the data flow.
Current Manual Process
Future Automated Process via eStores
Objectives
No. | Objective |
1 | To provide a University-wide solution to eFinancials stores requisitioning |
2 | To provide automatic uploading of stock information for all University stores |
3 | To incorporate barcode scanning of stock products and issues into eStores |
4 | To develop the systems infrastructure to support this. |
Deliverables
No. | Deliverable |
1 | Automated stock upload to eFinancials |
2 | Supportable via IS and Finance |
Benefits
Tangible - Description and Value | Assumptions |
Improved systems in the university | eStores solution provides a good fit to university processes. |
Better management information, elimination of manual and paper processes | Resources are available within the schools and colleges to support the work |
Substantial time and resource saving | Removing the need for manual uploading of stock issues from all barcode-using stores is a considerable step in creating resource availability. |
Intangible – Description | Project can be scales depending on resources available |
Improved financial management information at a time of financial constraint. | FIS resource is needed to support this project |
Success Criteria
- FIS no longer receive manual stock files for loading into eFinancials
- Stores are able to effectively and efficiently issue stock for both 'in-store' and 'online' shoppers
- eStoes accurately reflects the stock in the Stores and keeps eFinancials in line.