Project journal

Title Description Author Post date
w/c 15th June 2020
  • Access Issue has now been resolved, as previously logged under  the support call I200605-0208  - and tracked under JIRA HAS007-16
    • Confirmed by Occupational Health as resolved 
Andrew Stewart 17-Jun-2020
w/c 8th June 2020
  • Daily transfers completed
    • Monday 8th June completed successfully
    • Tuesday 9th June - log displays issues re 'End of Script' discussed with the supplier 
    • Wednesday 10th June completed successfully
    • Thursday 11th June completed successfully
    • Friday 12th June completed successfully
  • Access Issue has now been resolved, as previously logged under  the support call I200605-0208  - and tracked under JIRA HAS007-16
  • Daily Log file
    • header subject matter changed as requested by production
Andrew Stewart 08-Jun-2020
w/c 1st June 2020
  • Daily transfers completed
    • Monday 1st June completed successfully
    • Tuesday 2nd June completed successfully
    • Wednesday 3rd June completed successfully
    • Thursday 4th June completed successfully
    • Friday 5th June completed successfully
    • Saturday 6th June completed successfully
    • Sunday 7th June completed successfully
  • Access Issue
    Andrew Stewart 02-Jun-2020
    w/c 25th May 2020
    • Daily transfers completed
      • Monday 25th May completed successfully
      • Tuesday 26th May completed successfully
      • Wednesday 27th May completed successfully
      • Thursday 28th May completed successfully
      • Friday 29th May completed successfully
      • Saturday 30th May completed successfully
      • Sunday 31st May completed successfully
    • Issues
      • With regards the reported user whose record had been archived, further investigation determined-
      Andrew Stewart 25-May-2020
      w/c 18th May 2020
      • Daily transfers completed 
        • 18th May - completed successfully
        • 19th May - completed successfully 
        • 20th May  - completed successfully 
        • 21st May  - completed successfully 
        • 22nd May - completed successfully 
        • 23rd May - completed successfully 
        • 24th May - completed successfully 
      • Issues
        Andrew Stewart 18-May-2020
        w/c 11th May 2020
        • Daily transfers completed 
          • 11th May - log file truncated but completed successfully
          • 12th May - completed successfully
          • 13th May - completed successfully
          • 14th May - completed successfully
          • 15th May - log file truncated but completed successfully
          • 16th May - completed successfully
          • 17th May - completed successfully
        • Project Closure report created and circulated for review 
        Andrew Stewart 18-May-2020
        w/c 4th May 2020
        • Issue with cron job resolved
        • First automated daily transfer completed on Thursday 7th May
        • Daily transfers completed 
          • 8th May - completed successfully
          • 9th May - completed successfully
          • 10th May - completed successfully
        Andrew Stewart 18-May-2020
        w/c 27th April 2020
        • Production Handover 
          • Initial meting held to commence production handover  - will require a follow up meeting on Monday 4th May (as this is the earliest date when Apps Management representatives can attend
          • SDD updated to address concerns raised by Apps Management
        • Development 
          • Request submitted for Dev Tech resource to resolve issue with cron job
        Andrew Stewart 28-Apr-2020
        w/c 20th April 2020
        • Visitor Feed
          • Authorisation received from Service Management to back populate visitors on Live 
          • Process run on 21/04/20 (due to IDM issues the previous day preventing this) resulting in 11,223 existing accounts
        • Application changes deployed to Live on 21/04/20
        • Application run on the live environment on 22/04/20 - file currently being checked
        • New live file, including visitors, has been transferred and processed successfully
        Andrew Stewart 22-Apr-2020
        w/c 13th April 2020
        • Deployment Checklist 
          • Requested update from Production team regarding outstanding matters
        • Visitor Feed
          • Prior to deploying to Live, there is the requirement to back populate visitors on Live and this will require authorisation from Service Management.  Due to the Easter holidatys, it was nort possible to get authorisation this week
        Andrew Stewart 15-Apr-2020
        w/c 6th April 2020
        • Visitor Feed 
          • Issues with visitor feed investigated and resolved on Dev
          • Changes deployed to Test and tested successfully
          • Clarification from the supplier that email address must be populated with a recognisable format - as not all visitors require an email address
          • Prior to deploying to Live, there is the requirement to back populate visitors on Live and this will require authorisation from Service Management 
        Andrew Stewart 15-Apr-2020
        w/c 30th March 2020
        • Deployment CheckList
          • Production department to review and update - ongoing 
        • Browser Compatibility 
          • Access confirmed with Microsoft Edge, Chrome and Firefox
        Andrew Stewart 31-Mar-2020
        w/c 23rd March 2020
        • TAD updated and re-circulated 
        • Conference call with project team to discuss
          • Remaining UAT
            • Issue discovered generating a record with no organisational hierarchy details - code change applied and resolved issue
            • File manipulated to mirror leavers - confirmed as archived by Health and Safety
            • Further file processed
              • confirmed resolution of the Org Hierarchy issue
              • confirmed test that previous archived accounts had been reactivated from the archive 
        Andrew Stewart 23-Mar-2020
        w/c 16th March 2020 Andrew Stewart 23-Mar-2020
        w/c 9th March 2020
        • Cardinus
          • No reported issues on the Live system 
          • No feedback re Issue searching on PACE whereby - if searching on a top level organisation no results appear, instead it appears that you need to search on the lowest organisational level
        • Project Planning 
          • Project re-planned and re-estimated to complete  - approved by project sponsor at monthly programme meeting 
            • UAT - agreed with the business
            • Deployment of live cron job 
            • Production handover 
        Andrew Stewart 11-Mar-2020
        w/c 2nd March 2020
        • Cardinus
          • Now live and available through system admins and Health and Safety website
          • No feedback re Issue searching on PACE whereby - if searching on a top level organisation no results appear, instead it appears that you need to search on the lowest organisational level
        • Project Resourcing 
          • Lead developer assigned for production handover 
        Andrew Stewart 11-Mar-2020
        w/c 24th February 2020
        • Data Transfer 
          • Initial data review undertaken by the business
            • data reviews delayed due to H&S priorities regarding coronavirus 
            • user data appears to have been tidied up 
            • business reported issues with the new organisational structure - it would appear that the new structure has not replaced the old one in Cardinus, and instead it seems to have merged with it; there are a large number of duplicates and these are at different levels in the structure
          Andrew Stewart 02-Mar-2020
          w/c 17th February 2020
          • Data Transfer 
            • Due to file formatting requirements there was the requirement to create three separate versions prior to be being accepted by Cardinus
              • namely fields enclosed by double quotes
              • new org hierarchy descriptions not in line with current PACE environment
              • files processed for the first time and currently being reviewed by the business
            • Automated process created to encrypt data transfer file at the point of creation 
          Andrew Stewart 02-Mar-2020
          w/c 10th February 2020
          • Go-Live Preparation 
            • Final preparations being undertaken to create automatic file encryption 
            • IDM Service Account created on Live 
            • Generated cross reference file to update Staff Id to UUN 
            • Applied cross reference file to update Staff Id to UUN 
          • Review of Live environment 
            • Issues currently being reviewed by the supplier 
              • project manager unable to log in vis SSO
              • project sponsor can log in, but unable to see courses
          Andrew Stewart 11-Feb-2020
          w/c 3rd February 2020
          • PGP encryption deployed to both Test and Live 
          • Handover meeting with IS Apps Production 
          Andrew Stewart 05-Feb-2020

          Project Info

          Project
          Cardinus SSO and Account Provisioning
          Code
          HAS007
          Programme
          Health & Safety (HAS)
          Management Office
          ISG PMO
          Project Manager
          Andrew Stewart
          Project Sponsor
          Candice Schmid
          Current Stage
          Close
          Status
          Closed
          Start Date
          20-Sep-2019
          Planning Date
          18-Oct-2019
          Delivery Date
          27-Mar-2020
          Close Date
          12-Jun-2020
          Overall Priority
          Normal

          Documentation