Project journal

Title Description Author Post date
w/c 16th September 2019
  • Project Initiation 
    • Prepared project start-up submission documentation.  Approved by Project Sponsor 
    • Request to commence project approved by WIS
  • Project Planning 
    • Prepared first draft of project brief, project plan and project estimate 
    • Discussed possible development resourcing with the Development Resource Manager 
  • Initial Contact with the Supplier 
    • costs for data feed and SSO provided
Andrew Stewart 18-Sep-2019
w/c 23rd September 2019
  • Project Planning 
    • Project brief approved by project sponsor and business lead 
  • Project Meetings
    • Meeting with Project Sponsor and Business Lead 
  • Project Resourcing 
    • Development and Development Technology resource assigned to the project 
Andrew Stewart 24-Sep-2019
w/c 30th September 2019
  • Project Planning Phase 
    • The project brief was circulated to the project team to review on 02/10/19
    • A meeting has been scheduled for 09/10/19 to sign-off the project brief
  • JIRA
    • A JIRA instance for this project has been created 
  • Data Provisioning 
    • The business have advised of the requirement to transfer for each individual, the details relating to levels 4,5 and 6 of the Organisational Hierarchy
Andrew Stewart 01-Oct-2019
w/c 7th October 2019
  • Project Planning 
    • Project brief, estimate and project plan feedback received from Applications Management 
    • Project meeting held to review the brief - signed-off by all in attendance 
    • Project brief signed-off by Enterprise Architecture via email 
  • Regular Data Feeds document completed - will now require to be circulated for data approval
  • Confirmed data transfer to Cardinus 
  • SSO - ongoing discussions regarding technical solutions 
Andrew Stewart 07-Oct-2019
w/c 21st October 2019
  • SDS delayed due to lead developer working on other project work and is now scheduled to be completed next week


Andrew Stewart 04-Nov-2019
w/c 28th October 2019
  • SDS completed 
Andrew Stewart 04-Nov-2019
w/c 4th November 2019
  • Design 
    • work is on-going to prepare the Technical Architecture Document 
  • Build 
    • development has commenced 
  • Conference Call with Cardinus 
  • Project team meeting with the development team 
  • Project update circulated to the wider project team 
Andrew Stewart 07-Nov-2019
w/c 11th November 2019
  • Design 
    • The first draft of the Technical Architecture Document has been created 
  • Build 
    • Development has continued 
      • Phase 1: Extract from IDM has been created 
      • Phase 2: link to extract data from IDM is now underway.  As part of the process, it has been discovered that all three levels (4,5,6) of the Org Hierarchy can be supplied 
      • Phase 3: automate transfer vis SFTP scheduled for next week 
    • SFTP user account created 
Andrew Stewart 14-Nov-2019
w/c 18th November 2019
  • TAD
    • Initial review undertaken by Technology Management and no concerns reported 
  • SSO
    • It has not been possible to progress due to MC on holiday 
  • Build 
    • Development has continued 
      • A sample extract file has been generated 
      • SFTP connectivity has been established 
        • Noted that there are a small number of Org Level 5 entries that do not have a corresponding Org Level 4.  In such cases, the Org Level 5 value will be used
Andrew Stewart 22-Nov-2019
w/c 25th November 2019
  • Regular Data Feeds Document 
    • Approval for visitor data received from Service Management 
  • Data Transfer 
    • On going discussions with Information Security regarding transfer of data file 
    • Discussions held with Cardinus 
      • Healthy Working details can be removed if required 
      • Conversion of ID from Staff Number to UUN 
Andrew Stewart 26-Nov-2019
w/c 2nd December 2019
  • Regular Data Feeds Document 
    • Response, including points for clarification received from Student Systems 


Andrew Stewart 09-Dec-2019
w/c 9th December 2019
  • Regular Data Feeds Document 
    • The document has been updated to address the points of clarification raised by Student Systems and re-circulated for approval 
  • Information Security review 
    • Meeting held with Information Security, with the following points noted 
      • The defined process to transfer the data to Cardinus is ok
      • The SSO process requires to be documented in the TAD then will be reviewed
Andrew Stewart 09-Dec-2019
w/c 16th December 2019
  • SSO 
    • Follow up unidesk call I191106-0473 with ITI 
    • It would not appear to be possible to move this call forward in the absence of the Technical Lead 
    • A meeting has been scheduled for Tuesday 7th January 
  • Risk Log reviewed and updated
  • Issue log reviewed and updated 
    • piccl noting impact of SSO, approved by the project sponsor and submitted to WIS for approval
  • Regular Data Feeds Document 
    • The document has been updated approved by Student Systems
Andrew Stewart 16-Dec-2019
w/c 6th January 2020
  • SSO
    • Technical meeting concluded that SSO did not appear to be possible according to the information supplied, as it would appear that a 'trusted handshake' could be established
    • A further technical call with the supplier has been arranged for Monday 13th January 
  • PGP encryption key provided by the supplier
  • Project team meeting held
Andrew Stewart 08-Jan-2020
w/c 13th January 2020
  • Single Sign-On 
    • Conference call held with the supplier to review current issues 
    • Resolve to previous SSO issues has been found and SSO appears to be functioning as required  
    • The current configuration now points to Cardinus Course Hub Page - then enables the individual to select an appropriate course.   Whilst this is different to the current design in which each course has separate links on the Health and Safety Web page, the new design has been confirmed by the business lead and the project sponsor 
Andrew Stewart 13-Jan-2020
w/c 20th January 2020
  • User Acceptance Testing 
    • Test script prepared and forwarded to the project team to review 
  • Preparation for Go-Live
    • Go-Cab submission supplied - ref 2001-128
  • Deployment to Dev completed successfully, including sftp to Cardinus
  • Deployment to Test delayed whilst resolving IDM database accounts
  • Project team meeting held
  • SDD created 
Andrew Stewart 21-Jan-2020
w/c 27th January 2020
  • User Acceptance Testing 
    • Confirmed UAT requirements with the business team 
    • Forwarded UAT proposal to Cardinus - currently awaiting feedback
  • GoCab approval for live deployment date of 11th February - on the proviso that UAT completed
  • TAD updated and circulated to the project team 
  • Production handover meeting arranged for 4th February
  • Comms re Deployment checklist 
Andrew Stewart 28-Jan-2020
w/c 3rd February 2020
  • PGP encryption deployed to both Test and Live 
  • Handover meeting with IS Apps Production 
Andrew Stewart 05-Feb-2020
w/c 10th February 2020
  • Go-Live Preparation 
    • Final preparations being undertaken to create automatic file encryption 
    • IDM Service Account created on Live 
    • Generated cross reference file to update Staff Id to UUN 
    • Applied cross reference file to update Staff Id to UUN 
  • Review of Live environment 
    • Issues currently being reviewed by the supplier 
      • project manager unable to log in vis SSO
      • project sponsor can log in, but unable to see courses
Andrew Stewart 11-Feb-2020
w/c 17th February 2020
  • Data Transfer 
    • Due to file formatting requirements there was the requirement to create three separate versions prior to be being accepted by Cardinus
      • namely fields enclosed by double quotes
      • new org hierarchy descriptions not in line with current PACE environment
      • files processed for the first time and currently being reviewed by the business
    • Automated process created to encrypt data transfer file at the point of creation 
Andrew Stewart 02-Mar-2020