Overview
Description
The University is required to provide staffing information to HESA on an annual basis.
Each year, HESA provides requirements for the current submission. This usually involves some modifications to the existing process. For the 2012/13 submission, the HESA requirements call for an unusually high number of changes. These are expected to involve changes to:
- the HR core system and the HR extracts to HR HESA and PPIPMI
- the HR HESA application, tables and universes, and the submission of data files to HESA
- the eRecruitment application, tables and universe, and the eRecruitment extract to HR
- the HR PPIPMI tables and universe
- the Finance Cost Centre extract
In addition, three of the new HESA fields must be sourced from PURE. It is understood that these will be provided by GaSP via a csv download file. This file will then be loaded into the HR HESA tables.
Objectives
No | Description |
O1 | To undertake all development changes required to meet the requirement changes specified by HESA. Please see HESA requirements. |
| D1.1 | Provide supporting changes to HR database, application, and extracts |
D1.2 | Provide supporting changes to HESA and HESA Archive database, application, extracts, and BOXI universes |
| D1.3 | Provide supporting changes in eRecruitment database, application, extract, and BOXI universe |
| D1.4 | Provide supporting changes in PPIPMI database and BOXI universe |
O2 | To support the submission of the 2012/13 HESA return. |
D2.1 | Update HESA extract facility for required final return functionality |
| D2.2 | Update the submission method: change the Staff flat file structure to use XML change the Contract flat file structure to use XML remove the Grade file |
| D2.3 | Accepted HESA return for 2012/13 period |
Dependencies and Constraints
Service or Project | Description of Impact or Dependency |
HR R12 Upgrade | HR HESA project will require the same Business and Configuration Team resources as the R12 Upgradeproject The R12 upgrade must be completed before the HESA work can begin |
HR eRecruitment | HR HESA project will require the same Business and Configuration Team resources as the eRecruitment project Changes to eRecruitment required for HR HESA may be handled under the eRecruitment project rather than the HESA project. To be confrimed by the HR & Payroll Programme Manager |
HR Tax Year End | HR HESA project will require the same Business and Configuration Team resources as the HR Tax Year End project |
New Learning and Development system | HR HESA project will require the same Business and Configuration Team resources as the New Learning and Development (Funded) project |
Legislative Impact
The HR HESA system is used internally by the staff of the HR Systems Team. It is not therefore affected by Data Protection, Freedom of Information, or other legislative restrictions.
It is, however, a legislative requirement that the HR HESA return is submitted within HESA deadlines. The delivery of the project is therefore critical to the University.