Overview

Description

 

The University is required to provide staffing information to HESA on an annual basis. 

Each year, HESA provides requirements for the current submission.  This usually involves some modifications to the existing process.  For the 2012/13 submission, the HESA requirements call for an unusually high number of changes.  These are expected to involve changes to:

  1. the HR core system and the HR extracts to HR HESA and PPIPMI
  2. the HR HESA application, tables and universes, and the submission of data files to HESA
  3. the eRecruitment application, tables and universe, and the eRecruitment extract to HR
  4. the HR PPIPMI tables and universe
  5. the Finance Cost Centre extract

In addition, three of the new HESA fields must be sourced from PURE.  It is understood that these will be provided by GaSP via a csv download file.  This file will then be loaded into the HR HESA tables.

Objectives

 

No

Description

O1

To undertake all development changes required to meet the requirement changes specified by HESA.

Please see HESA requirements.

D1.1 Provide supporting changes to HR database, application, and extracts

D1.2

Provide supporting changes to HESA and HESA Archive database, application, extracts, and BOXI universes

D1.3Provide supporting changes in eRecruitment database, application, extract, and BOXI universe
D1.4Provide supporting changes in PPIPMI database and BOXI universe

O2

To support the submission of the 2012/13 HESA return.

D2.1

Update HESA extract facility for required final return functionality

D2.2

Update the submission method:

change the Staff flat file structure to use XML

change the Contract flat file structure to use XML

remove the Grade file

D2.3Accepted HESA return for 2012/13 period

 

Dependencies and Constraints

 

 Service or Project

Description of Impact or Dependency

HR R12 Upgrade

HR HESA project will require the same Business and Configuration Team resources as the R12 Upgradeproject

The R12 upgrade must be completed before the HESA work can begin

HR eRecruitment 

HR HESA project will require the same Business and Configuration Team resources as the eRecruitment project

Changes to eRecruitment required for HR HESA may be handled under the eRecruitment project rather than the HESA project. To be confrimed by the HR & Payroll Programme Manager

 HR Tax Year End

HR HESA project will require the same Business and Configuration Team resources as the HR Tax Year End project

New Learning and Development system

HR HESA project will require the same Business and Configuration Team resources as the New Learning and Development (Funded) project

 

Legislative Impact

 

The HR HESA system is used internally by the staff of the HR Systems Team.  It is not therefore affected by Data Protection, Freedom of Information, or other legislative restrictions. 

It is, however, a legislative requirement that the HR HESA return is submitted within HESA deadlines.  The delivery of the project is therefore critical to the University.