Meeting - Design Stage - 09-Jan-2013

Present:  Susan McLaren, Debbie Kilgallon, Alyson Shaw, Jill Nicoll

 

This is the first Design Stage meeting.  It was used to review the new/changed fields required for the HESA 12-13 return.

 

PERSON fields:

1.  UKPRN - UK Provider Reference Number

Alyson has identified this number, which will be hard-coded in the return.

2.  ACTCHQUAL - Academic teaching qualification

This will be included in the survey.

0 - 6 responses are allowed.

To be added to HR application.

3.  ACTLEAVE - Activity after leaving

To be added to the Manager Self-Service screens. 

Re-use existing field LEDEST - HESA destination on leaving. 

Provide new LoV.

Update, 16-Jan-2013

Hide (or disable?) existing LEDEST field.

Create new field.

4.  CLINARD - Clinical excellence award

Susan asked that this be added to the existing Clinical screen.  However, the existing Clinical screen is Assignment-based, whle this new field is Person-based.  Alyson will therefore add it to another, Person-based screen. 

5.  CURACCDIS - Current academic discipline (changed)

JACS code for the subject being taught/researched - used to be the subject of the highest qualification attained

This may be available on PURE.  Susan to check with Manya.

6.  DISABLE - Disability (changed)

Formerly DISABLE1

Update, 16-Jan-2013

No change to disability fields on HR, eRecruitment or PPIP.  These will continue to collect data in the two fields, DISABLE1 and DISABLE2.

For HESA, the extract code will set the DISABLE field as follows:  If DISABLE2 is not null, then set DISABLE = "08", else set DISABLE = DISABLE1.

7.  ERCSTAT - Early career research researcher status

Will be provided by csv from PURE, for upload direct to UoE's HESA Person table

 8.  ETHNIC - Ethnicity (changed)

Re-use ETHNIC field

Update, 16-Jan-2013

No change to ethnicity field on HR, eRecruitment or PPIP. 

For HESA, the extract code will set the ETHNIC field by mapping the actual HR value to the valid HESA values.

 9.  GENDERID - Gender identity

Already added to HR application (by eRecruitment project).

10.  OWNSTAFFID - Institution's own staff idenifier

Provide UoE staff id

11.  LOCLEAVE - Location after leaving

To be added to the Manager Self-Service screens. 

12.  PARLEAVE

This is not recorded in HR.  Susan to talk to Payroll, to identify what's available there.

13.  REFUOA2014 - REF Unit of assessment

Will be provided by csv from PURE, for upload direct to UoE's HESA Person table

14.  RELBLF - Religion or belief

This will be included in the survey.

Already added to HR application (by eRecruitment project).

15.  RESAST - Research assistant

Will be provided by csv from PURE, for upload direct to UoE's HESA Person table

16.  SEXORT - Sexual orientation

This will be included in the survey.

Already added to HR application (by eRecruitment project).

 

CONTRACT fields:

17.  CLINSUB - Clinical sub-specialty

To be added to the existing Clinical screen.

18.  LEVELS - Contract levels

Required for all open ended and fixed term contracts (i.e. all contracts except atypicals).

More research needed - Susan to confirm.

19.  OWNCONTID - Institution's own contract number

Provide UoE assignment id

20.  MOEMP - Mode of employment (changed)

Re-use MOEMP field.  Susan thinks this is just a LoV change.

21.  RESCON - Reason for end of contract

Two new HR fields are required to handle this element:

- a Person-based field on the End of Employment screen (People > Termination)

- an Assignment-based field for people with multiple assignments

Extract will check the person-level field first, only looking for the assignment-level field if the person-level field is blank.

22.  ACTSOC - Activity Standard Occupational Classification

The old SOC Code fields is to be retained.  The new ACTSOC field is to be added.

At a later date, HR may provide a mapping of old to new codes.  If provided, then code will be needed to apply the mapping.

Currently, the population of many HESA fields is determined by SOC Code = 2A.  Susan to confirm which value(s) of ACTSOC should now be used for these cases.

 

AOCB:

It was confirmed that all atypical contracts would be returned, as it would be more costly to exclude selected atypicals than to keep the existing selection.

Susan thinks that Ana may have already added the fields that will be surveyed into the HR applicaiton.  Alyson to confirm this with Ana.

 

UPDATE:

Alyson has confirmed that Ana has not added the survey fields to the HR database or application.

 

ACTIONS:

Susan:

  • Jira HRS071-1:  Check with Manya - can PURE provide JACS code for the subject being taught/researched, for   5.  CURACCDIS - Current academic discipline
  • Jira HRS071-2:  Check with Pamela - can Payroll provide Parental Leave, for   12.  PARLEAVE
  • Jira HRS071-3:  Confirm requirement for   18.  LEVELS - Contract levels
  • Jira HRS071-4:  Confirm requirement for   20.  MOEMP - Mode of employment