Meeting - Design Stage - 30-Jan-2013

Present:  Manya Buchan, Susan McLaren, Debbie Kilgallon, Alyson Shaw, Jill Nicoll

 

Please refer back to the numbering of new/changed fields in the 9th January meeting note.

A.  PURE elements:

      Three of the new data elements are PURE-related:

7.  ERCSTAT - Early career research researcher status

The extract from HR will default this field to 2.

Manya will provide a csv file, containing only those staff members who are early career researchers.  The file will contain employee number and "1".  This will be uploaded to the HR HESA Person table, overwriting the default value.  

13.  REFUOA2014 - REF Unit of assessment

This field is not required for the 2012-13 HESA return.  No action will therefore be taken this year.

15.  RESAST - Research assistant

The extract from HR will default this field to 0.

Source data for this field is not available from PURE.  However, there are over 1000 research assistants.  Manya will survey schools for this data.  It will not be added to PURE or to HR.  Rather, Manya will provide a csv file, containing only those staff members who are research assistants.  The file will contain employee number and "1".  This will be uploaded to the HR HESA Person table, overwriting the default value.  

      The project team requested draft versions of the two csv files for early March, so thay can be included in the Development stage.

 

      One of the changed requirements may also be partially related to PURE:

5.  CURACCDIS - Current academic discipline (as JACS Code)

This is required for both Research and non-Research academic staff.  However, there is no single data source that could provide this information for all academic members of staff.

PURE includes a REF Unit of Assessment, held as a Cost Centre.  Manya thinks that Jim Galbraith may be working on a mapping from Cost Centre to JACS Code.  Jill to follow up with Jim.

Manya thinks that Teaching Load might hold a JACS code for teaching qualification, and that this might go down to an individual's level.  Jill to follow up with Helen Stocks.

Supervisors in EUCLID also have an RAE Unit of Assessment.

 

B.  Review of Actions from previous meetings:

  •    Jira HRS071-1:  5.  CURACCDIS - Current academic discipline

      See above

  • Jira HRS071-2:  12.  PARLEAVE - Parental Leave

      Confirmed and Jira closed, 28-Jan-2013

  • Jira HRS071-3:  18.  LEVELS - Contract levels 

      This will be a two-step process:

Susan will provide logic to be applied to all staff, in the extract process.  This will be based on Job Segment 2 and Grades.  Target date for logic = mid-February.

Susan will survey Senior staff.  The survey results will be provided as a csv file.  This will then be uploaded to the HESA tables, to overwrite the extracted values for these members only.

  • Jira HRS071-4:  20.  MOEMP - Mode of employment

      Add new value: 6 - Dormant

      Subsequently changed to no action required, and Jira closed.

  • Jira HRS071-5:  Add new field(s) to eRecruitment; arrange with CORE to add to views

      ACTCHQUAL * 6 to be added.  Susan confirmed 11th Feb target date for these to be available in the Development environment.

  • Jira HRS071-6:  Prepare more detailed test scripts for UAT Test Plan

      Ongoing

  • Jira HRS071-8:  confirm which value(s) of ACTSOC - provide fields(s) that should now be used in all SOC = 2A selections

      Alyson to provide list of fields using the 2A selection criterion. 

 

 

Actions:

Manya:

  • Jira HRS071-9:  Provide csv file for ECRSTAT
  • Jira HRS071-10:  Provide csv file for RESAST

 

Susan:

  • Jira HRS071-3:  18.  LEVELS - Contract levels - provide logic; run survey

  • Jira HRS071-5:  Add new field(s) to eRecruitment; arrange with CORE to add to views

  • Jira HRS071-6:  Prepare more detailed test scripts for UAT Test Plan

Jill:

  • Jira HRS071-1:  CURACCDIS

    • Ask Jim Galbraith about mapping from Cost Centre to JACS Code

    • Ask Helen Stocks about individuals' JACS code in Teaching Load 

Alyson:

  • Add to SDS:  Load of current eFin hierarchy

  • Jira HRS071-8:  provide list of fields using the SOC=2A selection