HESA 17-18 proposal

Portfolio

USG

Programme Name

Human Resources (HRS)

Proposal Name

HESA staff return – 17/18

Proposal Sponsor

Martyn Peggie

Other Contributors

Martyn Peggie, Susan McLaren, Gillian Henderson, Anne Finnan, Pam Baillie, Mike McMonagle, Morna Findlay, Susan McKeown, Mark Lang

Need, problem, or opportunity?

The University has a statutory requirement to provide detailed staffing information to HESA on an annual basis.

Scope and Additional

Minimal change is expected from HESA  in 2017/18. [PM1] 

When will work be done?

Start Year: 2017/18 

Duration (No. of Years work will span):  2. Will finish November 2018

What are the estimated costs?

This is the total cost of both internal staff effort and any external spend. Please complete the following summary table:

Is this work sustainable?

N/A

What would happen if the proposal is not funded?

The University has a statutory requirement to make a staff HESA return. Failure to submit may result in significant reputational damage.

Staff HESA data is also used in the compilation of University league tables, including those published by the THES, Guardian and Times. Non-supply of HESA data would prevent us from being included in these league tables which we believe play a significant role in the public perception of the University and may impact on our ability to attract students.

Type of work

Compliance

Funding Source

Core Funded

*Compliance Justification

Please select corresponding criteria below:

Meet external legislative requirement

YES

Address obsolescence of technology component

Maintain critical University business system AND

no practical workarounds available

Provide further brief details on why this work should be considered asCompliance

• To ensure the University complies with  statutory requirements

This is an essential project which has to be completed within the HESA timescales to fulfil the University’s legislative requirements.

Who does it affect?

Most of the impact of this project is on HR Business Systems, IS Apps Project Services and IS Apps USG Software Development team producing the HESA return

Does it impact other business areas?

N/A

What the benefits?

Each proposal should include details of the benefits expected to be delivered should the work go ahead. Each benefit should be described in terms of which group(s) will receive the benefit, who will be responsible for benefits realisation and how benefits will be monitored/measured. Wherever possible the value of the benefit over 4 years should be estimated. All benefits should be credible.

Procurement activity required?

N/A

BI requirements?

N/A

External costs?

N/A

Objective -  Leadership in Learning

x

The University’s HR Information Systems are central to the delivery of the University Strategy and the People Strategy – providing systems to help us to attract, reward and retain the best people from around the world.

This is reflected in our directional statement “We will continue to enhance and maintain our systems to support effective recruitment, retention, development and reward of our academic, research and professional services staff.”

The Staff HESA return is used in the calculation of the staff/student ratios used on all major University league tables.

Leadership in Learning

• Positioning in University league tables is believed to play a significant role in attracting the best students.  Failure to submit a HESA return or submission of an inaccurate return may impact on our league table inclusion or positioning.    

Objective -  Leadership in Research

Objective -  Impact on Society

Theme – Influencing Globally

Theme – Contributing Locally

Theme – Digital Transformation and Data

Theme – Partnership with Industry

Unique Edinburgh offer for all students

Select appropriate option(s) and provide brief justification including references/links to external information where appropriate

Positioning in University league tables is believed to play a significant role in attracting the best students.  Failure to submit a HESA return or submission of an inaccurate return may impact on our league table inclusion or positioning.

The University wishes to attract the best people, accessing talent from around the world. This objective will be met through a number of strategies including promoting the attractiveness of the University as a globally significant institution.  Failure to submit HESA data may adversely affect our positioning in International League tables.

Strong and vibrant communities

Diverse and supported staff from all over the world

x

More post graduate students

x

More international student body

x

Culture of philanthropic support

More students benefiting from distance learning

x

Sustained world class research

x

Flexible estate that meets expectations and showcases the University

Deeper industrial, public sector and third sector collaboration