As-Is

Background

The use of space within the College of Arts, Humanities and Social Sciences has become a pressing priority in the majority of Schools. For a small number of Schools, it is such an issue that the need to manage space systematically has emerged, whereby staff can manage multi-occupancy rooms more efficiently and transparently. A workshop was conducted on Wednesday the 1st of March 2017, to help further understand the As- Is process. The details from that workshop have been added below

Current teams/ roles involved in the process

There are 11 people, based in each of the CAHSS colleges & schools, tasked with space administration, and will be referred to as SMEs (Subject Matter Experts). Note, the As-Is roles should not be confused with the roles identified in the To-Be or Requirements Sections. Their lead SME is Helen Sang.

Current Process

The following diagram was prepared by the BA and Lead SME ahead of the workshop, to help provide a high level outline of the As-Is process, and promote discussion to understand how each individual area performs this activity.

Challenges

In essence, while each college and school within CAHSS are required to manage their space, they all do so using slightly different approaches.

The following diagram helps outline these individual approaches and challenges, as raised during the workshop.