Overview

Background

Fraser Muir has requested support from a business analyst to help gather and document the requirements for a system to allocate space and manage multi-occupancy rooms within the college more efficiently and transparently. Currently the process is manual and involves several administrators within the various schools as well as administrators at the college level. Estates and Buildings have confirmed that there is no immediate plan for such functionality to be introduced in the central systems in the short to long term.

Scope

The aim of this short project is to support the Sponsor in documenting the current process in place as a baseline, and support the analysis of how things could be .

Objectives

  • To understand the current operational process for space allocation within CAHSS from Helen Sang, Business User.
  • To organise and run a workshop to capture the requirements for an application/process to support space allocation within CAHSS from the stakeholders, principally school and college administrators involved in the existing manual process.

Deliverables

Business case document with description of current process, list of requirements for improved process and analysis of expected impact and tangible benefits.

Benefits

  • Identify requirements
  • Analyse options for any change in process
  • Provide business case documents to support the Sponsor in selecting appropriate next steps

Success Criteria

Documents describing the "As-Is" and "To-Be" state.

 

 

Project Info

Project
CAHSS Space Allocation Requirements
Code
HSS017
Programme
CAHSS Portfolio Projects
Management Office
ISG PMO
Project Manager
Muriel Mewissen
Project Sponsor
Fraser Muir
Current Stage
Close
Status
Closed
Start Date
13-Feb-2017
Planning Date
n/a
Delivery Date
n/a
Close Date
01-Aug-2017
Programme Priority
4
Overall Priority
Normal
Category
Discretionary