Overview
Background
The College wishes to introduce a workload allocation modeling tool to facilitate an existing model which Schools currently deploy and implement with various spreadsheet based mechanisms. This leads to inconsistencies and inability to report across the College. These tools do not allow for modeling and this would be an essential component of the new tool. If the project itself does not go ahead, the College would continue to operate inefficiently using its current varied and sub optimal excel spreadsheet based models. They would also continue to not be able to properly model and forecast academic modeling.
Project HSS016 Academic Workload Modelling Pilot has successfully procured and deployed a cloud based application for academic Workload Allocation Modelling (WAM) from Simitive.
This project will coordinate and monitor the use of Simitive WAMT during the pilot period, and capture the outcome in a recommendation report. The project will work closely with the WAMT coordinators, Simitive, the Sponsor and the Board, to support the pilot and ensure that users are able to do workload allocation using WAMT and that users can explore modelling and scenario planning.
This Brief is being prepared on the assumption that the final solution will be cloud based and that reporting will be generated via the application by the service and NOT (at this stage) BI Suite.
Following the WAMT Project Board decision on 10th October 2017 to not to roll-out WAM, a request has been made to extend the pilot for a further three months to 25th January 2017 coinciding with CAHSS SMT on 25th January where a decision will be made on the future of WAMT.
A change log has been completed in support of the changes.
Scope
To continue the pilot to confirm the solution delivers the business requirements without programmatic system interfaces.
Extend the scope to include the subjects; Classics, Archaeology, Philosophy and Language Sciences.
Not in Scope
The delivery of programmatic integration with golden copy systems data
Objectives
| Description | Priority (MoSCoW) | Owner | |
|---|---|---|---|
| O1. |
Extend the length of the pilot to 27th October 2017 to allow enough time for the WAMT coordinators to fully test the specific set-up for their school and enable additional modelling to be done at the critical start of term period |
M |
CAHSS WAMT Coordinator |
| O2. |
Monitor progress |
M | Project Services |
| O3. | Gather feedback | M | Project Services |
| O4. | Help with troubleshooting issues in the tool or data | M | Project Services |
| O5. | Communicate updates to the supplier Simitive (fortnightly calls), the Sponsor, the Board and other stakeholders | M | Project Services |
| O6. | Moderate the evaluation of the pilot | M | Project Services |
| O7. | Capture and report on the pilot outcome | M | Project Services |
| O8. | Propose high level plan for rollout | M | Project Services |
Deliverables
| D1 O3. |
A survey (against the success criteria) to capture the outcome from the pilot |
| D2 O7. |
A report that gathers and documents feedback from WAMT pilot users |
| D3 O8. | A recommendation report that will present the outcome of the trial. The report to propose a high level plan for roll-out to the College in the event a positive outcome including: Training Plan, Training Material, User Documentation and Governance Structure |
Benefits
Greater efficiencies through better visibility of staff workload.
Potential avoidance of staff recruitment.
Fairer distribution of workload across all Schools.
Add Ability to model various what-if scenarios against College workload data.
Success Criteria
All mandatory deliverables have been achieved.