Organisation
Work/Task Breakdown
| Task | Deliverable | Owner |
|---|---|---|
| Project Management |
Project authorisation, Planning and Project documents. Communication and coordination with stakeholders. Manage project, sign off, resources, budget and reporting. |
Project Manager (Project Services) |
| Analyse |
Initial analysis of the requirements for SPQS Improvements |
Project Manager |
| Communicate |
Design communication strategy for HSS029 stakeholders |
Project Manager |
| Design |
Review and refine current technical solution design for SPQS |
Software Dev. Design Lead |
| Re-examine and refine current Operational Level Agreement (OLA) for SPQS | Project Manager | |
| Build |
|
Software Dev. Developer |
|
Software Dev. Design Lead | |
|
Software Dev. Developer | |
| Document & Handover | Any policy or procedural changes |
|
| Deploy | Deploy system solution to Production | IS Production – Apps. Services |
|
Communicate changes to Programme directors |
Business Lead / Senior User | |
| Close | Develop Project Closure Report | Project Manager |
Resources, Skills and Costs
SSP, IS Apps and Project Services days: the HSS029 project budget for 18/19 has been estimated at 54d (days).
Key project delivery resources include:
- 0.2 FTE Developer support (from the Software Development, IS Development Services team)
- 0.2 FTE PM (from Project Services)
Additional resource effort from CAHSS, including support from the Business Lead/Senior User and UAT testers (during the project acceptance testing period) is also required.
Project Governance
- Reporting
- Project progress will be reported in line with IS Applications monthly reporting process.
- Each key project milestone will be assessed in detail by the project team before formal reporting to WIS.
- Project Board / Steering Committee
Proposed Membership:
Fraser Muir (Sponsor), Alastair Duthie (Senior User/Business Lead), Leon Toland (Project Manager), Muriel Mewissen (Programme Manager), Iain Fiddes (Senior Supplier)
Terms of Reference:
Key responsibilities of the Committee include:
- Ensure the HSS029 project's scope aligns with the requirements of the stakeholder groups;
- Provide the project team with guidance on project business issues;
- Ensure effort and expenditure are appropriate to stakeholder expectations;
- Address any issues that have major implications for the project;
- Keep the project scope under control as emergent issues force changes to be considered, and
- Reconcile differences in opinion and approach, and resolve disputes arising from them;
Meeting Frequency:
Monthly / As Required
Project Stakeholders
| Name | Business Area | Role |
|---|---|---|
| Alastair Duthie | Academic Administrator - Enhancement and Quality Assurance, Academic and Student Administration - CAHSS | Senior User/ Business Lead (project team) |
| Bill Lee | Software Development, ISG | Team Leader - Software Dev |
| Brandi Headon | Head, Student Systems Operations | Student Systems Stakeholder |
| Defeng Ma | Student Systems Partnership (SSP) Development | Team Leader – SSP Development |
| Dr Shereen Benjamin | Quality Assurance and Enhancement, CAHSS | CAHSS Stakeholder (informed) |
| Fraser Muir | CIO, CAHSS | Project Sponsor |
| Gregory Carter | SSP Development | Phase 2 Design Lead (project team - TBC) |
| John Allison | Software Development | Phase 1 Design Lead (project team). |
| Kirstie Roseweir | Head of Change, SSP | Team Leader – SSP Data/Business Analysts |
| Leon Toland | Project Services, ISG | Project Manager (project team) |
| Muriel Mewissen | Project Services, ISG | Programme Manager, AHSS |
| Nicola Kett | Academic Policy Manager, Academic Services | Academic Services stakeholder (informed) |
| Suran Perera | IS Production Management, App Services – AHSS & USG | Team Leader- App Services (project team) |
Project Estimations
Link to HSS029 project estimation log: https://secure.projects.ed.ac.uk/unpublished/project/hss029/estimations;