Organisation

Tasks

Who

P

Days*

When

O1 D1

Upgrade Xerte from v3.6 to v3.8 on

• DEV
• TEST

incs peer testing & documentation

Software Dev

M

6d

9  Mar to

3 Apr 20

• UAT
• Rework for UAT

+ peer testing & documentation

Alison for UAT

Software Dev

6-10 Apr 20

8-13 Apr 20

Upgrade Xerte from v3.6 to v3.8 on

• LIVE

Software Dev

20 Apr 20 to 22 Apr 20

• Test Xerte v3.8 in new cloud version of LEARN
  • Provide test logs
• Test Xerte in cloud Learn – rework
• Test Xerte in cloud Learn  - peer testing

Alison & Karen

Software Dev

M

2d

24 - 30 Apr 20

24 - 30 Apr 20

Tasks

Who

P

Days

When

O2 D1

• Define user groups - determine who can access the system
  • EASE or certain bits of a school?  Not EASEfriends.
  • Can we segment up using Shibboleth
  • Check what other universities have done
• Involve Helpdesk – current levels of calls? Inform of changes. Involve in testing?
•  

DevTech

& Alison

M

2d

9  Mar to

29 Apr 20

O2 D1

• EASE authentication has been added but not account creation therefore development work to allow the creation of new accounts
• incs peer testing & documentation

DevTech

Software Dev

M

3d

3d

6 Apr to

29 Apr 20

O2 D1

• Promote to Test and Live BAMBOO

Tasks

Who

P

Days

When

O3 D1

• Investigation task to determine the security around making objects publically accessible
• Speak to Xerte developers for their input

About making sure that if a learning object is public the private learnings objects cannot be accessed in any way

Software Dev

M

2d

10 Mar to

17  Apr 20

O3 D2

• Update configuration settings to allow Xerte learning objects to be publishable externally, if required

Software Dev

M

4d

23 Apr  to

15 May 20

O3 D2

• Promote to Test and Live BAMBOO

Software Dev

Tasks

Who

P

Days

When

O4 D1

• DPIA

Alison

To 28 May 20

O4 D2

• EQIA
• With Alison - in preparation for centralisation - is ongoing with input from Viki Galt about accessibility. Alison has been in contact with Xerte developers re community accessibility statement

Alison

To 28 May 20

O4D3

• SLA – to review existing OLA and see what changes need to be made to conform with LTW methods
  • Updates made

Karen

To 28 May 20

O4 D4

• Training material - to review and update where necessary

Alison

To 28 May 20

O4 D5

• Take down policy – confirm University takedown policy/Student policy covers everything for Xerte
  • Link/point to it from Xerte
  • If it doesn’t completely cover add an addendum in Xerte to cover points

Karen

To 28 May 20

Tasks

Who

P

Days

When

O5 D1

• Business case available for submission to LTW for Xerte to become a centrally supported service 

Muriel,

Sue,

Alison

3d

Inc in PM

To 5 Jun 20

O5 D1

• Changing service to be communicated

Karen Alison

O5 D2

• Documentation on the setup of the pilot service  (shape of the documentation, contents, contributors etc)

Karen plus All

To 5 Jun 20

O5 D3

• • Presentation of usage data collected since launch – Alison is already collecting this data  - just needs to be presented
• Use cases
• Investigate what can be gathered from database (admin panel should provide data)
• Look into benchmarking in order to support the benefits of moving to a centrally supported system

Alison

Karen

Software Dev

0.5d

To 5 Jun 20

Task

Effort

• Programme Management

5

2d plus time for business case 3d

• Project Management

10

20 weeks at 0.5d per week = 10d

Includes work on business case

• Senior Supplier

none

• Planning

3

• Closing

2

• Meetings

2.5

• Unplanned

1.5

• Resourcing –Resource managers

1

• Total AppsMan

1

• Total TechMan

1

• Total ISG Software Dev

21

• Total ISG DevTech Services

5

Total IS-Apps

54d

Worst case scenario

Total LTW Services

Total Service Owner

Overall Total