Closure Report
Project Summary
This project sought to develop a bulk way to create computing accounts for visitors and to assign services to those accounts. As noted in the brief there were risks considered about the achievability of this within a reasonable budget.
The project initially had the brief drafted, articulating that the computing accounts would be achieved through a bulk mechanism with the current VRS system. The Head of Service Management requested that this explicit design route be removed and that the actual goal - computing accounts - should be the stated scope of the brief. (See change control 1)
During the development and approval of the brief, and in the initial weeks post Brief approval, some business analysis and initial systems analysis options were discussed but it became apparent that the different options would require investment of a level - circa 150 days - that could not be justified at this time with the priorities resulting from Covid-19.
The decision has therefore been taken by the project sponsor to withdraw the project.
Scope as defined in the Brief:
The scope was kept to in the initial analysis completed. |
Objectives And Deliverables as defined in the Brief:
As noted above only initial analysis was completed before the decision to withdraw was taken. |
Benefits as defined in the Brief:
The project did not deliver so therefore the stated benefits were not achieved. However, the analysis completed did provide valuable insight into the level of work and risk that would be involved for any future development. It has also raised the possibility of using Robotic Process Automation (RPA) in future work. |
Success Criteria as defined in the Brief:
The project's success criteria were not achieved due to the decision to withdraw shortly after completion of the Brief. |
Analysis of Resource Usage:
Staff Usage Estimate: 20 days
Staff Usage Actual: 19.5 days
Explanation for Variance
Although there does not appear to be any meaningful variance from the proposal estimate of 20 days and actual effort of 19.5 days, it is worth noting that at Brief stage, the project's budget was increased from 20 days to 40 days (see change control 3) and this was only to cover to the end of the Business and Systems Analysis and Design work. There would have been a further ~150 days required to implement a solution.
Outcome
Initial systems analysis and associated estimated implementation costs led to the decision to withdraw the project.
Key Learning Points
Ref | Date | Title | Impact | Theme | Stage |
---|---|---|---|---|---|
1 | 20-May-2020 | VRS related development is expensive and high risk and should therefore be avoided | Should implement as good practice | Architecture | Analyse |
Outstanding Issues
None