Organisation

Work/Task Breakdown

Ref Level 1 & level 2  Tasks  Priority Owner 
O1               To review business and systems analysis to confirm requirements, propose solution options, draft a data mapping and specify the system design for approval    
D1.1         Business Requirements and Acceptance Criteria documented M Business Lead/Senior User/Project Manager
D1.2 Solutions options grid  M Service Management/Enterprise Architecture
D1.3 Draft Data Mapping from Business School Salesforce Instance to IRM Salesforce Instance M Service Management
D1.4 Design config/migrate  specification in Salesforce M Service Management/Enterprise Architecture 
       
O2 To prepare Sandbox(test environment)    
D2.1 Prepare Sandbox Environment M Service Management
D2.2 Configure IRM for new users M Service Management
       
O3 Data Migration Tests/Checks     
D3.1 Develop Data migration process checks and acceptance criteria  M Service Management/Enterprise Architecture
D3.2 Check the impact on any existing rules M Service Management
D3.3 Complete Data migration test /checks M Service Management/Senior User
D3.4 User acceptance test(functional/reports) M Senior User
       
O4 To ensure the required level of user training     
D4.1 User Training for Exec Ed Team, Events Team, Industry Engagement Teams M Senior User/Service Management
       
O5 To deploy the IRM system into the LIVE environment and update documentation    
D5.1 Updated/refreshed data migration checks and IRM configuration M Service Management
D5.2 Data Migration & checks M Service Management/Senior User
D5.3 Functionality checks M Senior User
D5.4 Update system documentation  M Service Management
       
O6 To provide assurance on data security    
D6.1 Update Data Protection Impact Assessment (DPIA) for Salesforce IRM M Senior User/UoE Data Protection Officer/Service Management 

Resources, Skills and Costs

Resources are from Service Management (Technical Lead and PM (Acting)) and Enterprise Architecture

Costs are estimated as:

10 days (Service Management)

4.5 days (Enterprise Architecture)

5 days (Project Management)

Project Governance

The core Project Team will meet on a regular basis to review and report on the plan.

Project Stakeholders

Name Business Area Role
Alasdair MacLeod                                                           Service Management                                               Technical Lead (Project Team)
Alex Carter Service Management Head of Service Management
Catherine Hetherington Service Management Project Manager (Acting) / IRM Service Owner (Project Team)
Dave Berry Enterprise Architecture Head of Enterprise Architecture
Dawn Dodd Service Management IRM Service Owner (Project Team)
IRM CAB IRM Escalation
Jason Murphy Enterprise Architecture Enterprise Architect (Project Team)
Mette Cameron Business School Project Sponsor/Business Lead (Project Team)
Rachel Parks Business School Senior User (Business School) (Project Team)
Rick Arnautovic CAHSS Head of Infrastructure, Information and Technology
Sandy Smith Business School Senior User (Executive Team) (Project Team)
Shona Black Business School Senior User (Events) (Project Team)

 

Project Estimations

Estimation and Project Plan

 

 

Project Info

Project
Business School IRM On-boarding
Code
HSS044
Programme
CAHSS Portfolio Projects
Management Office
ISG PMO
Project Manager
Sue Woodger
Project Sponsor
Mette Cameron
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
05-Oct-2023
Planning Date
18-Oct-2023
Delivery Date
13-Dec-2023
Close Date
11-Jan-2024
Programme Priority
5
Overall Priority
Normal
Category
Discretionary