Overview
Background
REDCap (Research Electronic Data Capture) is a web application for building and managing online surveys and databases.
The University is looking to set up a virtual machine (VM) and install the REDCap software. REDCap is used within the University but is a new software product for ISApps. This project involves the technical setup and also to ensure that the entire process is well-documented.
REDCap will be used by the Olympic Studies and Research Centre (OSRC) for medical research.
Scope
- Spec and request virtual machines from ITI
- Set up a virtual machine (VM) and database. REDCap will use TEST and LIVE environments
- Install REDCap software and database on the virtual machines
- Document the entire installation and setup process
Out of scope
- On-going support from this project for REDCap. This will be picked up by Production
Assumptions
- There are no integrations to other University applications (confirmed by Dev Tech)
Objectives and Deliverables
| Objectives / Deliverables | Priority |
| O1. To successfully install and configure REDCap on a VM for all required environments | |
| O1.D1. Spec up and order the TEST and LIVE VM | Must |
| O1.D2. Install and configure REDCap on the TEST and LIVE VM | Must |
| O1.D3. A fully functional REDCap installation on the VM is delivered to the business | Must |
| O2. To supply guides and training documentation | |
| O2.D1. Business to circulate REDCap's User guides for system administrators and end-users | Must |
| O2.D2. Business to circulate REDCap's training materials for staff who will be using or supporting REDCap | Must |
| O.3. To ensure the installation meets all technical requirements and security standards | |
| O3.D1. Installation of the latest copy of the software and ensure patching is up to date before delivery to the business | Must |
| 03.D2. If REDCap security for user logins is not up to UoE standards, set up single sign-on | Could |
| O.4. To ensure that Production Management have the required documentation for supporting REDCap | |
| O.4.D.1. Wiki page on technical collaborations with other areas of the University using REDCap | Must |
| O.4.D.2. OLA to be produced | Must |
| O.4.D.3. Document the upgrade process referencing REDCap documentation | Must |
| O.4.D.4. All documentation is up to date - TAD, ABACUS | Must |
Benefits
- Provide a secure and efficient platform for data collection and management
- Improve research capabilities and data handling processes
- Enhance collaboration possibilities within and potentially between institutions
- Streamline data collection processes for various departments
Success Criteria
- REDCap is successfully installed and operational on the VM
- The system passes all required security
- Documentation is complete and approved by relevant stakeholders
- Initial user feedback is positive
Ongoing Support
- There are 2 releases per year
- Admin accounts give access to a forum but there is no support from REDCap for any issues
- An OLA from Production will document the support for REDCap, however there could be a risk with issue resolutions which will decrease through time through familiarisation with the application
- A shared KSR support budget within College of Arts, Humanities and Social Sciences (CAHSS) portfolio of 10 days will be used to support REDCap. It is unknown how much support REDCap may need, this will become apparent after the first year.
- The project team are engaging with MVM who use REDCap
Project Milestones
| Stage | Milestone | Due Date |
|---|---|---|
| Plan | End of Planning | 07-Feb-2025 |
| Build | TEST and LIVE infrastructure build complete | 09-Apr-2025 |
| Integrate | Integration and UAT testing complete complete | 11-Apr-2025 |
| Deliver | LIVE complete | 16-Apr-2025 |
| Deliver | DSOR | 28-Apr-2025 |
| Close | Project Close | 02-May-2025 |