Annual planning proposal (2)

IS Applications 3 Year Rolling Planning 2017/18 to 2019/20

Proposal

OVERVIEW

Portfolio

IS

Programme Name

IS Applications Infrastructure

Proposal Name

 

Annual infrastructure rationalisation decomissioning17-18

Proposal Sponsor

Stefan Kaempf

Contributors

Heather Larnach

 

Need, problem, or opportunity?

 

Need

 

This project will continue the decommissioning work of the last two years, and remove obsolete infrastructure from our environment to prevent the accumulation of such old kit which creates major difficulties for us when those systems are no longer supportable.

 

We have often not been aware of some systems going out of support until very close to their de-support date.

 

By planning for an annual review of the end of life dates for servers and software, we can minimise the risk to systems and business areas by alerting them in advance to impending obsolescence allowing more time to plan for required upgrades or migrations.

 

 

 

 

Scope and Additional Information

 

Review which kit is obsolete or will be obsolete with this year, and plan for its removal.

 

It shall ensure plans are in place this year to review and update the information collated about the service life of the current supported infrastructure. This project is to ensure that our information is maintained and that work plans are arranged with business areas so that exit plans are prepared well in advance of de-support by vendors. This project will build on the work of the major decommissioning project started in 2014/2015.

 

 

When will work be done?

Start Year: 2017/18  Duration (No. of Years work will span):  1 year

 

What are the estimated costs?

This is the total cost of both internal staff effort and any external spend. Please complete the following summary table:  

 

Year

Cost Type

2017/18

£

2018/19

£

2019/20

£

ISG Staff and Other Internal Costs

16,000 (50 days project)

 

 

UoE Staff and Other Internal Costs

0 (Apps staff will UAT)

 

 

External Costs

 

 

 

TOTAL

 

 

 

 

Is this work sustainable?

These are enablers of development projects and support BAU activity

 

What would happen if the proposal is not funded?

 

We will have less confidence in providing a secure and supportable infrastructure with the benefit of being proactive in anticipating well in advance any coming obsolescence.

CATEGORY

Type of work

Compliance

Funding Source

Core

*Compliance Justification

 

Meet external legislative requirement

 

Address obsolescence of technology component

X

Maintain critical University business system AND

no practical workarounds available

 

Provide further brief details on why this work should be considered asCompliance

To ensure supported and performance systems that allow the Division to function.

 

IMPACT

Who does it affect?

Business Owners, users and Production Support.  

Are all affected when obsolete kit has to be maintained and supported, and technical debt builds up.  

Does it impact other business areas?

Service management can be affected by obsolete kit.

 

 

What the benefits?

 

Benefit

Recipient(s)

How Measured

Owner

Estimated Value over 4 Years

We remove old kit, and reduce support costs in terms of staff and potentially licenses

IS APPS

Resources not assigned to maintenance tasks on old kit

 

Costs no longer billed for licenses needed t maintain old kit

Stefan Kaempf

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Procurement activity required?

N/A

BI requirements?

N/A

External costs?

N/A

 

Project Info

Project
Annual Infrastructure Rationalisation Decommissioning 17/18
Code
INF128
Programme
ISG - IS Applications Infrastructure (INF)
Management Office
ISG PMO
Project Manager
David Watters
Project Sponsor
Stefan Kaempf
Current Stage
Close
Status
Closed
Start Date
15-Aug-2017
Planning Date
n/a
Delivery Date
n/a
Close Date
27-Jul-2018
Programme Priority
4
Overall Priority
Normal
Category
Compliance

Documentation

Initiate