Project Brief

Document Sign Off

Name Project Role Date Signed Off
Kevin Haddow Project Sponsor 17/06/19
Steve Taylor Project Manager 17/06/19
Simon Chapple Snr supplier 14/06/19

Stakeholders

Name

Title

Candice Shmidt

H&S dept. Occupational Hygiene and Projects Manager

Elaine Combe

ISG Facilities, AH Building Manager

 

Project Summary

An initial assessment of CO2 levels in Argyle House indicated that CO2 levels in the office can be high unless windows are opened.   This project will deploy CO2 monitors, connected to the UoE IoT network, in Argyle House, with the aim of providing data regarding CO2 levels in the building to the Facilities team.  This will be used to assess the situation in Argyle House and to inform decisions regarding solutions.

 

Project Scope

Objective: Establish CO2 monitoring facility in Argyle House.

Deliverables:

Project brief

Risk assessment – Given the small scale of this project, the risk assessment is included in this brief.

Technical Architecture Document

Communications to staff in AH.

Deployment of CO2 monitors to agreed locations for defined periods.

Collection and presentation of collected data.

Decision regarding on-going deployment of solution, including agreed authorised users lists, and process for managing access going forward.

Project closure report

 

Not in scope: Sensors will be deployed for the lifetime of the project, but will not be left in place permanently.

Benefits

The data collected by this project will give Estates\Facilities and H&S and teams an understanding of CO2 levels in Argyle House.  This will support decision making regarding the need to address CO2 levels in the building.

 

Budget

All effort covered by core and DDI funding.

 

Dependencies

No key dependencies identified at project kick off.

 

Risks

1. Two sensors per floor may not be sufficient to give a clear understanding of CO2 levels across the floor. This will be clarified by trying different amounts of sensors during testing.  Low risk.

2. Visual feedback mechanisms may not meet staff expectations.   Mitigation is for staff engagement and comms to ensure staff are clear on how the feedback mechanism will work, and how it should be reacted to. Low risk.

3. Staff may have concerns regarding the nature of the sensors. Mitigation is for staff engagement and comms to ensure staff are clear that the sensors are monitoring CO2 levels only. Low risk.

Note: As no personal data will be, or can, be collected by the CO2 monitoring solution, no Privacy Impact Assessment is required. Low risk.

Issues

No issues identified at project kick off

Assumptions

No key assumptions identified as project kick off.

Project Info

Project
IoT009 Argyle House CO2 monitoring.
Code
IOT009
Programme
Data Technology Programme
Management Office
ISG PMO
Project Manager
Steve Taylor
Project Sponsor
Simon Chapple
Current Stage
Plan
Status
Withdrawn
Project Classification
Transform
Start Date
29-Apr-2019
Planning Date
17-Jun-2019
Delivery Date
20-Dec-2019
Close Date
31-Jan-2020
Overall Priority
Normal
Category
Discretionary

Documentation

Plan