Organisation
Work/Task Breakdown
|
Stage |
Activity |
|
Planning |
Produce Project Brief |
|
|
Agree Estimates |
|
|
Planning review/sign off Project Brief |
| Execute Plan |
Communication Plan Draft |
|
Welcome Week Work Package
|
|
| Establish a Communications Log | |
|
|
Agree staff contacts and involvement from IS divisions, University, EUSA |
|
|
Agree tools |
|
|
Agree processes (collating information, reviewing, regular reporting, communications) |
|
|
Agree Key Performance Indicators (KPIs) |
|
|
Establish List of collated information |
|
|
Perform regular reviews |
|
|
Regular reporting and communication |
|
|
Escalation of gaps in information for attention |
|
|
|
|
Review Execution |
Lessons Learned |
|
|
|
|
Closure |
Write closure report |
|
|
Project Closure |
Resources, Skills and Costs
The project is estimated at 50 days of project management time with additional resource from project services intern. The intern's time will not be recorded to the project.
Project Governance
The project manager will report in person to the SLT Operations meeting on the last Tuesday of every month. IN addition to this the project manager will prepare a high level report on weekly basis for SLT and report in person if escalation is required.
The project will also adopt the standard project reporting process and adhere to Apps Governance procedures with QA through Apps WIS.
Project Stakeholders
| Name | Business Area | Role |
|---|---|---|
| Adam Wadee | IS Applications Project Services | ISGOTH Programme Manager |
| Alex Carter | IS Applications Service Management | Applications Service Management |
| Colin Pritchard | Estates Rep for maintenance projects (Head of Maintenance Operations) | Estates Senior Representative |
| Euan Murray | Learning Spaces Technology | LST Representative (Project Team Member) |
| Gavin McLachlan | Information Services CIO | Senior Management Stakeholder |
| Gosia Such | IS User Services Directorate | Project Sponsor (Project Team Member) |
| Graeme Wood | IT Infrastructure | ITI Representative (Project Team Member) |
| ISG Senior Leadership Team (ISG SLT) | Information Services | Project Governance |
| Kevin Brogan | IS Learning, Teaching and Web Directorate | IS LTW Representative (Project Team Member) |
| Kevin Haddow | IS Corporate | Facilities Operations Manger |
| Lisa McDonald | IS User Services Directorate | ITIL Manager |
| Mark Ritchie | IS Applications Project Services | Senior Management Stakeholder (Project Services) |
| Marshall Dozier | University Library and Collections | L&UC Representative (Project Team Member) |
| Matt Beilby | IS User Services Directorate | Change Manager / Representative of the Change Advisory Board (Project Team Member) |
| Neil Bruce | IS User Services Directorate | Senior User (Project Team Member) |
| Shaun Burnett | IS Corporate |
Head of IS Communications (Project Team Member) |
| Stefan Kaempf | IS Applications Directorate | Senior Supplier (Project Team Member) |
| Stuart MacLeod | Estates (Interim Head of Construction) | Estates Rep for large projects (Project Team Member) |
| TBC | Student Systems | Student Systems Rep (Project Team Member) |
| Tommy Angus | Estates (Head of Small Projects) | Estates Rep for small projects (Project Team Member) |
Project Estimations
| Month | Estimated project management and senior supplier days |
|---|---|
| April | 4d |
| May | 6d |
| June | 4d |
| July | 6d |
| August | 6d |
| September | 8d |
| October | 4d |
| November | 3d |
| Contingency | 9d |
| Total | 50d |