Organisation

Work/Task Breakdown

This project will be split into 2 distinct workstreams:

1. Service Readiness - This workstream will focus on all the associated ongoing work and projects that require elements to be in place for the Start of Term. This workstream will deal with the monitoring, reporting and communications to ensure that everything required is in place or any issues are escalated to SLT.

2. Welcome Week - This workstream will focus on the tasks required for the successful delivery of Welcome week. This will include IT connectivity, Bank Letters and Card photo uploads and delivery.

Resources, Skills and Costs

Resources, Skills and Costs

The project is estimated at 75 days broken down as follows:

Project Management 

• 75 days of project management effort split between this and the next financial year. There may be the requirement for some Business Analysis with additional resources from project services intern. The intern's time will not be recorded to the project. 

The 75 days will be split into the following financial years:

• FY 21/22 : 45 Days
• FY 22/23 : 30 Days

Student Helper

The project intends to recruit a student to work part-time (up to 15 hours per week) from April/MAy to June then full time until the end of week 1. 

Financial Budget

In 2022/23 the project used a budget of £36,139. This covered all the external costs for Welcome Week expect staff costs including student helpers: 

• cost of licences
• giveaways for students
• experiential activities for students

A similar budget should be secured for this year's project.

Project Governance

There are several layers of Governance for this project. The project will adhere to the standard Apps Review governance. In addition, the project will report on a monthly basis from April to July to ISG SLT and from August to the start of teaching on a weekly basis to ISG SLT.  

Project Stakeholders