Overview

Background

Every Russell Group university except Edinburgh now has a maturing centrally supported lecture capture service (Appendix 1). EUSA sabbatical officers have been elected in each of the past four elections with lecture capture as part of their manifesto, and at the most recent election lecture capture featured in the manifestos of 3 out of 4 winning candidates. A recent report from external consultants Headscape on the Edinburgh student digital experience identified lecture capture as a significant missing component from the student perspective and our most recent NSS results may well reflect dissatisfaction in this area. Investment in an opt-in, centrally provided lecture capture solution was also one of the significant recommendations from the recent review of the University Accessible and Inclusive Learning Policy (May 2016). Lecturing remains one of the few high-stakes activities within the institution, and if a student is ill or otherwise unable to attend, the institution makes no alternative provision.

The University’s strategy is to be a world leader in digital education, and to offer an outstanding student experience to as diverse a group of students as possible. We have a leadership position in digital education but currently provide a better use of media within our free Massive Open Online Courses (MOOCs) for external learners than we do for our on-campus students. We have specific targets in the Strategic Plan for recruitment of non-EU international students and students from under-represented groups, as well as for student satisfaction with learning resources and academic support. Latest National Student Survey results and the coming Teaching Excellence Framework highlight the need to focus on improving the student experience, and the recent Brexit decision may increase further the importance of income from teaching activities.

A new lecture capture service will provide underpinning infrastructure to meet our ambitions, allowing us to support a diverse student population, and positively contribute to overall student satisfaction. Additionally, where our physical estate is increasingly constraining cohort sizes, lecture capture will afford opportunities to use space differently and mitigate risks.

Scope/Objectives/Deliverables/Success Criteria

The project has been broken down into 6 workstreams.  Each workstream has its own brief which has been approved for Phase 1 by the Implementation Steering Group.

Rooms: https://www.projects.ed.ac.uk/project/mle003-1/brief/overview

Software: https://www.projects.ed.ac.uk/project/mle003-2/brief/overview

Integrations: https://www.projects.ed.ac.uk/project/mle003-3/brief/overview

Auth: https://www.projects.ed.ac.uk/project/mle003-4/brief/overview

Rollout: https://www.projects.ed.ac.uk/project/mle003-5/brief/overview

Service: https://www.projects.ed.ac.uk/project/mle003-6/brief/overview

 

Benefits

  • Enhance student satisfaction with learning resources and academic support by automating the capture of lectures at scale across the institution and making them available to supplement face-to-face teaching.

    • Measured through service availability and reliability metrics, improvement in NSS overall satisfaction scores and also through surveys to targeted courses in first years of operation to check that implementation is on course to deliver benefits.
  • Reduce the risks around lecturing as a high-stakes activity, in particular supporting student well-being and reducing stress.
    • Measured through improvement in NSS overall satisfaction scores.
  • Support the recruitment of international students for whom English is not their first language.
    • Measured through ability to retain current levels of recruitment and grow in target areas.
  • Support the learning of students with specific disabilities.
    • Review the annual success of lecture capture in terms of supporting specific adjustments for students with the Student Disability Service, especially in light of recommendations from the Accessible and Inclusive Learning Policy.
  • Support pedagogical innovation by enabling staff to record their lectures and use contact time for other activities (flipped classroom).
    • Measured by capturing how many lectures exercise an opt-out from recording because they have flipped their activities.
  • Support sustainability and creativity through growing a repository of high quality recorded lectures that can be shared, re-used and re-mixed as appropriate.
    • Capture case studies from staff that illustrate best practice and measure the number of lectures that use an open license that allows sharing and re-use.
  • Support sustainability and simplification by delivering a solution within centrally managed teaching spaces that can be extended into locally managed teaching spaces through a ‘buy-in’ option.
    • Measured by recording and reporting on the number of locally managed teaching spaces that have bought in to installing and using lecture capture.
  • Support sustainability and cost-control by delivering a system that has stable running costs and a simplified support model that makes best use of existing resources and facilitates long term financial planning.
    • Measured by existing College owned services closing, and migrating to central service and support delivered as part of the larger support for teaching spaces provided by IS.
  • Enable more flexible use of the physical estate as lecture delivery will not be limited by physical room size.
    • Measure the number of courses using streaming to a second location to work around class sizes that overspill existing accommodation.
  • Create new opportunities for research, particularly in relation to learning analytics and teaching at scale.

Measured via published research in peer reviewed journals and research grants awarded.

 

Project Milestones

(Please copy and paste from Milestones log)

Project Info

Project
Lecture Recording Implementation
Code
MLE003
Programme
ISG - Lecture Recording (MLE)
Management Office
ISG PMO
Project Manager
Colin Forrest
Project Sponsor
Anne-Marie Scott
Current Stage
Close
Status
Closed
Project Classification
Transform
Start Date
01-May-2017
Planning Date
n/a
Delivery Date
n/a
Close Date
27-Oct-2017
Programme Priority
1
Overall Priority
Normal
Category
Discretionary