Organisation - DRAFT

Work/Task Breakdown

Stakeholder Review

  • Stakeholders identified during review project

  • Additional Stakeholders for migration project

  • NHS representation cover for all aspects 

  • Identification of attendees for SEP Workshops

  •  

  •  

Service Excellence Engagement​

  • People workshop held with Medical School representation

  • Further engagement with SEP re scope of work and timeline

  • 10th April Programme Board considering Timetabling

 

Communications

  • Initial Communication issued

  • Appropriate point for further message

  • Full Communications Plan to be finalised

 

Next Steps

  • Project Board approval to proceed as proposed

  • Issue Project Brief for Project Board sign off

  • Confirm stakeholders and arrange SE Workshops for April/early May

  • SEP engagement to be clarified

  • Communications Plan to be agreed

  • Project Board Meeting tbc around end April/early May

  • Consider output from SEP process review / Programme Board

  • Decision to continue towards migration

Resources, Skills and Costs

IS Applications PM (0.5 FTE) and BA (0.5FTE) funded by the Lecture Capture Programme.

IS Apps technical resources required for NHS solution and any other agreed gaps.

Resources from Edinburgh Medical School and Timetabling Unit.

Service Excellence.

 

Project Governance

 

This project will be governed by the procedures put in place by the Lecture Capture Programme. A Project Board for this project is identified in the governance structure for this programme. This will be chaired by the Project Sponsor, Sheila Lodge.

Project Board Membership

Name Role
Sheila Lodge                                                    Project Sponsor                                                          
Nicola Crowley CMVM Undergraduate Manager  
Scott Rosie Head of Timetabling Unit
Anne-Marie Scott Lecture Recording Programme Sponsor
Paul Clark Head of College IT, MVM
Alan Gilchrist Business Lead
Keith Wylde Senior User
Marion Mackay NHS
Kate Farrow CMVM PG

 

It is envisaged that this Project Board will continue on to the migration project and will be supplemented at that stage by additional members appropriate to the scope of that project.

It will also adhere to the standard IS Applications project procedures.

As this is an MVM project, it will also remain visible as part of the overall MVM Portfolio and updates provided as required for this purpose.

Susan Duff as Project Manager will therefore report to Annie Heaney as Programme Manager and Muriel Mewissen as MVM Portfolio Manager.

 

Role

Name

Project Sponsor and Project Board Chair 

Jim Nisbet

CMVM Academic Admin 

Nicola Crowley

Timetabling

Scott Rosie

Programme Sponsor

Anne-Marie Scott

ACT Officer CME 

Keith Wylde

IS Campus Leader 

Alan Gilchrist

Medical Education Directorate

Marion MacKay

PG

Moira Henderson

Senior Supplier, IS Applications

Mark Ritchie

CMVM IS 

Sheila Fraser

 

Role

Name

Programme Manager 

Annie Heaney

Project Manager 

Susan Duff

Business Analyst 

Alan Hutcheson

Service Excellence

Amy Partridge-Hicks

Communications

Lorraine Spalding

Project Stakeholders

(Please copy and paste from Stakeholder List)

 

Project Estimations

(Please attach/link from Estimation Log)

 

Project Info

Project
Edinburgh Medical School Timetabling and Room Booking Migration
Code
MVm128
Programme
ISG - Lecture Recording (MLE)
Management Office
ISG PMO
Project Manager
Susan Duff
Project Sponsor
Jim Nisbet
Current Stage
Close
Status
Closed
Project Classification
Grow
Start Date
26-Mar-2018
Planning Date
15-Jun-2018
Delivery Date
25-Jun-2018
Close Date
15-Mar-2019
Overall Priority
Normal
Category
Discretionary