April 2019

Report Date
April 2019

Achievements this period

  • The design paperwork has been completed and the AV contractor has been set for the Vet School rooms.  The contractor will be assisting with finding a suitable solution for the camera mount in G.45.
  • The AV contractor has been set for the Kennedy Tower Lecture Theatre upgrade.
  • The final design of the Western General Medical Education Centre has been set and the AV requirements have been updated to align with this.
  • The removal of existing AV equipment in the Western General Medical Education Centre has begun and will be completed in early May.  AV contractors have been made aware of the work and one will be appointed in early May for their work to begin at the start of August.  NHS IT have been made aware of the refurbishment work and been provided with documentation outlining the numbers and locations of new network and phone ports (these will be run to their switches).
  • Engie costs have been returned for 2 of the Clinical Skills rooms and authority to proceed has been given for these. 

Issues

  • The appointment of the main building contractor for the Western General Hospital Medical Education Centre hasn't taken place yet, so concern is being raised as to when the work will start and when the refurbishment will be complete.  The timeline is set for completion handover back to the University on Friday 23rd August and teaching begins again on Monday 26th August, so there is no leeway.
  • Still waiting for engie costs to be returned for 5 rooms.

Next Steps

  • Arrange suitable dates for upgrades of Chancellor's Building rooms once engie have responded to the minor works order requests.
  • Appoint AV contractor to the Western General Medical Education Centre refurbishment project and introduce them to the main building contractor (once they are appointed).
Project Status
RAG Status
Time
RED
Cost
GREEN
Scope
GREEN
Overall
RED
RAG Commentary
The Head of IT for CMVM and the Western General Hospital IT team have asked for this to be made RED due to concerns over the timeline for the Western General Medical Education Centre refurbishment project, which is an Estates led project that impacts on this one. There is no leeway written into the timeline from when the site is to be handed back from the main building contractor to the University and when teaching starts again (hand back is Friday 23rd August and teaching starts again Monday 26th August) therefore if any issues or delays arise, our teaching will be affected. From an IT and AV perspective, to ensure the best possible opportunity for completion on time, we have had it written into the building contractor tender that they will have to allow our appointed AV contractor on-site to carry out their installation work from the beginning of August (whilst the site is still under the Building Contractor's control). This however requires all electrical and networking work to be complete and commissioned by the start of August. Alan Gilchrist will be working on-site regularly whilst the AV contractors are there, to ensure progress can be made as required and that the IT facilities are installed and configured properly.
Change Status
Has formal escalation taken place?
No
Activity
Approved budget
0.0 days
Activity this month
0.0 days
Activity this year
0.0 days
Activity to date
0.0 days
Estimate to complete current year
0.0 days
Estimate to complete future years
0.0 days

Project Info

Project
Upgrading of teaching spaces 2018/19
Code
MVM130
Programme
MVM Learning and Teaching (MVMLAT)
Management Office
ISG PMO
Project Manager
Alan Gilchrist
Project Sponsor
Sheila Fraser
Current Stage
Close
Status
Closed
Project Classification
Run
Start Date
15-Oct-2018
Planning Date
n/a
Delivery Date
n/a
Close Date
01-Nov-2019
Overall Priority
Normal
Category
Discretionary

Documentation