Organisation
Work/Task Breakdown
- Project Brief and Plan
- Research and document the existing MI.
- Secondary research about what kind of management information other organisations collect.
- Primary research - speaking to representatives for Project- Program- and Portfolio Managers, Apps SMT, and Business Administrators
- Undertake analysis of these findings and compile them into an easily readable format (GAP Analysis)
- Compile a research report outlining the current MI, the needs of the different stakeholders and suggestions for updating the MI.
- Support production of the new MI.
NOTE-A survey will also be completed and information from this will be collated into a report. However, the survey is conducted separately from the project.
Resources, Skills and Cost
The project does not require any specialized skills.
The project does not require any additional costs outside the project budget.
Project Governance
| Name | Role |
| Jialei Ding | Project Manager |
| Rhian Davies | Project Sponsor |
Project Stakeholders
| Name | Business Area | Role |
|---|---|---|
| Jialei Ding | USG | Project Manager |
| Rhian Davies | PMO | Sponsor |
| Sheila Fraser | USG | Line Manager |
| Business Partners | Various | End users use MI to communicate with business partners |
| Portfolio Managers | IS | End user |
| Program Managers | IS | End user |
| Morna Findlay | USG, Student Services | End user |
Project Estimations
Budget for this project is given at 8-10 Days.
A breakdown of an estimation of the effort required by the different tasks:
| Task | Effort | Notes on Duration |
|---|---|---|
| Create Project Brief | 1 Day | Depends on when it can be approved. |
| Create Project Plan | 0.5 Days | Small scale of project does not require detailed project plan. A High-Level project plan for quick reference will however be very useful. |
| Document Current MI | 1 Days | |
| Primary Research - Interviews | 2 Days | Interviews will progress throughout June and July. Effort includes setting up meetings, preparing questions and travel. |
| Secondary Research | 0.5 Days | |
| Analysis of Research | 1 Day | Analysis of research will be agile as more information is added and will occur in tandem with the research. |
| Compiling Report | 4 Days | Outline will be written up while the research is underway. The bulk of it (1 Day) will be done afterwards. Time will also be needed for reviews and approval. |
| Support for production of MI | Dependent on the needs of the development team. | |
| Total (excluding support) | 10 Days |