Closure Report
Project Summary
The objective of this project is to collect information to support the production of a new MI. The new MI will improve Quality Management as it will be easier for different levels of managers to view the information they need.
Data was collected from Primary and secondary sources and analysed. Suggestions for changing the MI are made based on these. The data collection, analysis and conclusions are are collected into the main report which is the primary deliverable of this project.
Objectives & Deliverables
The primary deliverable of this project was a research report detailing current MI and potential MI change. The following are different parts of the report that would be essential to include:
| No | Description | Delivered? | Output |
|---|---|---|---|
| D.1 | An Overview of the existing MI | Yes | Mind map giving quick overview of the current MI being used for Projects |
| D.2 | GAP Analysis of feedback from managers | Yes | GAP Analysis based on feedback from managers. |
| D.3 | Report summarizing research | Yes | Fully fledged research report has been produced |
| D.4 | Recommendations for Changing current MI | Yes | Delivered in part through the GAP analysis. Analysis of MI in other organisations was also considered. Other points made by the managers are discussed in detail throughout the report. |
| D.5 | Support for new MI reports/dashboards | Partial | Discussed research result with head of the PMO throughout writing the report. The Project Managers contract ends before MI is being developed but will be available to answer questions. |
Benefits
| Benefits as stated in the Project Brief | Delivered? | Method of delivery |
|---|---|---|
|
Streamline quality assurance process by reducing the time required look over the status of projects and eliminating distracting and irrelevant information. |
Pending | Changes to be made to the MI with the report produced as a guidance document |
|
Reduce human errors made during quality assurance as there is less irrelevant information to get muddled into. |
Pending | Changes to be made to the MI with the report produced as a guidance document |
|
Give an accurate description of what information different managers wants at different levels so the new MI can be as helpful as possible. |
Yes | Through report that has been produced |
Success Criteria
| Success Criteria as stated in the Project Brief | Delivered? | Method of delivery |
|---|---|---|
|
Collected sufficient information about what managers wish to see in the MI. |
Yes | Interviewed a number of managers |
|
Surveyed different managers at different levels of seniority. |
Yes | Interviewed managers at different levels of seniority |
|
Provide clear picture of what MI is already in place. |
Partial | Mind map in report giving a quick overview of the current MI. However, detail is lacking |
|
Provide clear view of what changes should be made and with what priority. |
Yes | Changes are suggested |
Analysis of Resource Usage:
Staff Usage Estimate: 10 days
Staff Usage Actual: 8.7 days
Staff Usage Variance: -13%
Other Resource Estimate: £0
Other Resource Actual: £0
Other Resource Variance: N/A
Key Learning Points
-
Be better prepared for interviews with a well-prepared set of questions and forms to fill out in order to gain more manageable data.
Outstanding Issues
The outstanding issues not addressed by this project are outlined in detail in the report. Some of these are out of scope from the Project, but were issues raised by the managers.
In summary they are:
- The MI report doesn't review MI not related to projects
- There is double reporting in SSP which should be addressed as soon as possible
- Lessons learned should be used more
Changes to the MI have not been written as of the authoring of this closure report. It is up to the PMO or other relevant parties to change the things they see fit.