The WIS, or 'Weekly Inter-Section', meeting occurs weekly within the Applications Directorate. The aim of WIS is to review service issues, matters affecting staff, and provides quality assurance support for programmes and projects that impact on Directorate staff, services or financial resources. WIS is not a project governance board or committee.
Project Services staff were encouraged during a monthly Section Meeting to give feedback on their experience of the current WIS process. This flagged a number of areas for review, including the naming convention and timing of WIS, consistency and engagement. This project will therefore provide further insight into stakeholder feedback surrounding the current WIS process, produce a review report detailing suggestions for immediate and long-term change, and action some of the immediate adjustments.
This project will consist of:
A review of existing feedback to highlight the key areas for review.
Conducting surveys and interviews with stakeholders using Section Meeting responses as a guide to gain further insight into current WIS processes.
Collating information into a review document, providing suggestions for immediate solutions and more long-term goals.
Establishing a short life steering group to oversee project and proposed changes
Implementation of immediate changes.
Timing of the WIS process.
Project, programme, and portfolio elements of the WIS agenda.
Understanding partner perceptions of WIS.
Review of the tool used for WIS (currently WIKI).
Review of existing WIS Guidance.
Reviewing opportunity for staff to engage and present at WIS.
Out of scope
Elements of the WIS agenda not related to project, programme, or portfolio e.g. service news.
Membership of WIS.
Delivery of longer-term solutions which require significant effort.
Objectives and Deliverables
|Objectives and Desirables||Priority (MOSCOW)|
|O1. Understand current attitudes towards WIS||Must Have|
|D1. Review existing feedback and highlight key areas for review||Must Have|
|D2. Complete an AS-IS process map||Must Have|
|D3. Create survey and interview questions based on this feedback||Must Have|
|D4. Conduct surveys and interviews with relevant stakeholders||Must Have|
|O2. Identify recommendations for improving the WIS process||Must Have|
|D1. Produce a summary of the research findings||Must Have|
|D2. Write up immediate and long-term recommendations based on evidence gathered||Must Have|
|D3. Have recommendations approved by steering group||Must Have|
|O3. Implement immediate changes as approved by steering group||Should Have|
|D1. Clear communication strategy for staff||Should Have|
|D2. Implement immediate changes to the WIS process||Should Have|
|D3. Update WIS guidance||Should Have|
Improved understanding of the role of WIS both internal and external to Apps.
Increased efficiency of the WIS process.
Increased confidence in the WIS process.
Improved submissions to WIS.
Stakeholders have been effectively engaged and evidence gathered from diverse sources.
The review report is produced on schedule.
Recommended immediate changes are approved and implemented.
Longer-term suggested changes are captured and logged.
|Plan||End of Planning||
|Execute||End of Data Gathering||6-Aug-2021|
|Execute||Review Report Completed||6-Aug-2021|
|Deliver||Immediate Changes Implemented||18- Aug-2021|