Overview | Project Management

Background

New starters in Project Services sometimes struggle to locate all of the information/guidance they need to settle into the team and effectively deliver their projects. Some information is on SharePoint, some is on the Wiki, some elsewhere. This project will assist the Project Services Section through the creation of a central signpost to direct people to the most useful information.

Scope

The proposed scope of this project is to:

Analyse what information people find useful, while taking into account the different roles in Project Services: Project Manager, Business Analyst, Programme Manager and Portfolio Manager.
Design an easy-to-use signpost visual which links to all of the required information
Determine the most appropriate location on the Project Services Team SharePoint site to store this project
Incorporate the central signpost into the induction procedure
Highlight any gaps and/or broken links or out of date (5 years or more) in existing information to the Project Sponsor.

Out of scope

Training of new starters on how to access the SharePoint and central signpost
Gather all information into one designated place
The project is focused on Project Services, so will not consider requirements for other sections. The PM will meet with Service Management to share more about the project following planning, and the project outcomes will be shared at the end, however the scope of this project will not be extended.
The project will not be looking at it from the perspective of anyone outside of Apps.

Objectives and Deliverables

No.	Description	Priority (MoSCoW)	Owner
Obj 1	Provide a central signpost on SharePoint with the useful links	Must have	Project Manager
Del 1	Design and create a survey to gather users input on useful guidance	Must have	Project Manager
Del 2	Collect existing links relating to survey answers and other helpful guidance tools	Must have	Project Manager
Del 3	Label information in Alphabetical order	Should have	Project Manager
Del 4	Provide any visuals	Could have	Project Manager
Obj 2	Record old links (past 5 years) and/ or broken links	Must have	Project Manager
Del 5	Produce document with all old links	Should have	Project Manager
Del 6	Report old links to Project Sponsor	Must have	Project Manager
Obj 3	Allow access to all New Starters	Must have	Project Manager
Del 7	Email staff to incorporate into induction	Should have	Project Manager

Benefits

Improved induction for new starters by having a central point of contact when finding useful links
Increased efficiency by reducing time spent finding guidance
Reduced out of date resources